Neurosurgery Patient Care Coordinator

General Information

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Work Location: Los Angeles, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday: 8:00am-5:00pm Posted Date 11/04/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27348

Primary Duties and Responsibilities

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The Department of Neurosurgery is seeking a highly organized and proactive Neurosurgery Patient Care Coordinator (Administrative Assistant 3) to provide advanced administrative and patient support within the Physical Medicine & Rehabilitation (PM&R) Program. This position serves as a key member of the team, ensuring efficient clinic operations and exceptional service to patients, families, and providers.

Responsibilities include:

• Coordinating patient care, continuity, and follow-up.

• Managing clinic scheduling, appointment preparation, and documentation.

• Assisting patients with diagnostic test scheduling, referrals, and authorizations.

• Handling patient communications, medical records requests, and medication refill processing.

• Maintaining provider calendars, travel, reimbursements, and academic materials (CVs, publications, CME records).

• Supporting procurement and equipment maintenance.

• Performing general administrative duties and special projects as assigned.

The ideal candidate is detail-oriented, adaptable, and able to prioritize multiple tasks in a fast-paced clinical environment. The role works under the general supervision of the Clinical Director, Clinical Operations Manager, and attending physicians, following departmental and university policies and procedures.

Salary Range: $30.36 -  $43.49/Hourly 

Job Qualifications

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Required:

• High degree of adaptability.
• Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload.
• Demonstrated basic knowledge of physician office policies and procedures.
• Ability to establish and maintain cooperative and collaborative working relationship with medical, nursing and administrative personnel.
• Skill in working independently and following through on assignments with minimal direction.
• Knowledge of neurological/neurological surgery/orthopedic surgery medical terminology to communicate effectively with physicians, nurses and other members of the health care community.  
• Current knowledge of