Executive Assistant

About Juniper Square

Our mission is to unlock the full potential of private markets. Privately owned assets like commercial real estate, private equity, and venture capital make up half of our financial ecosystem yet remain inaccessible to most people. We are digitizing these markets, and as a result, bringing efficiency, transparency, and access to one of the most productive corners of our financial ecosystem. If you care about making the world a better place by making markets work better through technology – all while contributing as a member of a values-driven organization – we want to hear from you. 

Juniper Square offers employees a variety of ways to work, ranging from a fully remote experience to working full-time in one of our physical offices. We invest heavily in digital-first operations, allowing our teams to collaborate effectively across 27 U.S. states, 2 Canadian Provinces, India, Luxembourg, and England. We also have physical offices in San Francisco, New York City, Mumbai and Bangalore for employees who prefer to work in an office some or all of the time.

About your role

Juniper Square is seeking a dynamic and organized Executive Assistant to support our Chief Operating Officer. This role offers the opportunity to partner strategically in optimizing efficiency, communication, and organization across our Go-To-Market, GPX and Fund Administration organizations. The ideal candidate will have 5+ years' experience supporting executives in a fast-paced environment, demonstrating proactive problem-solving, exceptional organizational and multitasking abilities, and proficiency in G-Suite.

In this role, you will manage the executive’s calendar, ensuring seamless scheduling and time management. As a key liaison, you will facilitate clear and proactive communication across teams and departments. You will also play a crucial role in keeping projects on track, delegating tasks, and ensuring accountability. Additionally, you will help foster a culture of recognition by tracking key milestones and celebrating team achievements. Your attention to detail and ability to anticipate needs will be essential in ensuring smooth operations and driving success.

Adaptability, composure, professionalism, and sound judgment are essential. We value candidates who are comfortable taking initiative, working independently, and contributing to a collaborative and inclusive company culture.

This person is ideally based in the NYC / NJ area.

What you’ll do

• Schedule & Event Coordination: Manage calendars, schedule meetings, coordinate travel, and organize team events.

• Culture & Engagement: Foster a positive team culture through recognition programs, celebrations, and engagement initiatives.

• Transparency & Communication: Support the COO by streamlining communications, gathering key information, and ensuring alignment across teams.

• Project Management: Track and coordinate key COO-led projects to ensure timely execution and follow-through.

• Operational Efficiency: Optimize internal meetings by setting agendas, gathering resources, and managing pre- and post-meeting communications.

• Revenue Organization Branding: Enhance the reputation and visibility of the Revenue Organization through polished presentations, documentation, and strategic communications.

• Organizational Excellence: Maintain structured processes to ensure smooth operations and high levels of organization.

Qualifications

• Demonstrates 5+ years of experience supporting multiple executives in dynamic environments.

• Proactively identifies and addresses problems in a timely manner with minimal supervision.

• Experienced in handling confidential information.

• Capable of managing multiple projects and competing priorities.

• Possesses strong written and verbal communication skills, including active listening.

• Demonstrates the ability to prioritize and work efficiently.

• Exhibits strong organizational skills with a focus on efficiency and accuracy.

• Comfortable taking initiative.

• Proficient in G-Suite (Gmail, Google Calendar, Drive).

• Displays excellent interpersonal skills.

• Experienced in planning and coordinating events.

• Familiar with corporate travel and expense reporting.

• Adapts well to fast-paced w