Marketing - Marketing Assistant

Job DetailsJob Location: New York - New York City, NY 10001Position Type: Full TimeSalary Range: $55,000.00 - $60,000.00 Salary/yearJob Title: Marketing Assistant
Department: Marketing
Reports To: Director of Marketing
FLSA Status:  Exempt

GENERAL SUMMARY
The Marketing Assistant supports the Firm’s marketing operations across multiple divisions, including Branding and Design, Communications, Growth Strategy Enablement and Client Experience, and Knowledge Management and Pursuits. This role provides broad exposure to the Firm’s marketing functions and is designed to develop a well-rounded understanding of marketing within the architecture and engineering industry.

The Marketing Assistant plays an active role in supporting proposals, qualification packages, presentations, communications materials, branding initiatives, and knowledge management efforts. This position works collaboratively with marketing professionals, architects, engineers, and technical staff to help communicate the Firm’s capabilities, project experience, and brand identity effectively and consistently.

Over time, this role is expected to transition into a more focused position within the Communications division, supporting internal and external communications initiatives, content development, and digital engagement strategies.

SUPERVISORY RESPONSIBILITIES
This position does not have supervisory responsibilities.

ESSENTIAL DUTIES
The following responsibilities define the core expectations of this role. The Marketing Assistant is expected to perform these duties with a high level of organization, professionalism, creativity, and attention to detail.

Marketing and Pursuit Support

Assist in the preparation, coordination, and production of proposals, qualification packages, presentations, and other pursuit-related deliverables


Support the development of marketing materials that clearly communicate the Firm’s experience, services, and value to clients


Coordinate with technical staff, architects, and engineers to gather project information and supporting content for marketing efforts


Assist with formatting, editing, and organizing pursuit documentation to ensure consistency with Firm standards and branding


Support award submission preparation and related marketing initiatives

Communications and Content Development

Assist in the development of written communications materials, including press releases, newsletters, announcements, blog posts, and internal communications


Support the creation and editing of social media content and digital communications materials


Help maintain consistency in messaging, tone, and visual identity across all communications platforms


Contribute to storytelling efforts that highlight the Firm’s projects, culture, expertise, and accomplishments


Assist with website updates and other digital communication initiatives as needed

Branding and Design Support

Support branding and visual communication efforts for presentations, collateral materials, and marketing campaigns


Assist with graphic layout and content organization for print and digital materials


Help maintain consistency with the Firm’s branding standards across all marketing assets


Participate in visual storytelling efforts that enhance the Firm’s market presence and client engagement

Research and Knowledge Management

Conduct research to support business development efforts, marketing campaigns, pursuits, and award submissions


Assist in maintaining and organizing marketing resources, including project information, resumes, content libraries, and knowledge management systems


Support updates and organization within SharePoint and other internal databases or content management platforms


Help ensure that marketing information and project data remain accurate, current, and accessible

Collaboration and Professional Development

Collaborate with marketing team members and technical staff across multiple disciplines and offices


Gain exposure to growth strategy initiatives, client experience efforts, and pursuit planning processes


Support a collaborative and team-oriented work environment


Demonstrate a willingness to learn and grow within the Firm’s marketing organization


Participate in departmental meetings, planning discussions, and marketing initiatives as assigned

Assist with the preparation and coordination of marketing materials, including proposals, qualification packages, and presentation decks.


Support the creation of compelling written content that clearly communicates our services and project experience.


Collaborate with architects, engineers, and technical staff to gather project details and translate them into clear, client-focused marketing language.


Help maintain internal marketing resources and content libraries, such as OneNote or SharePoint.


Assist with the composition of firmwide communications such