Administrative Assistant III - Department of Medicine
UCLA HealthAbout the role
General Information
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Primary Duties and Responsibilities
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The Administrative Assistant III will provide assistance to the DOM Clinical Trial Program to perform work providing program support assistance to supervisory and professional administrative staff. Incumbent will be responsible for the administrative aspects Pre and Post-award of contracts, including tracking financial data, invoicing, reconciliation, submission of reports and providing financial advisement during meetings. This will include assisting DOM Clinical Trial Program with intake/inquiries, putting together resources and sharing with others, supporting event/training series, etc. Provide overall support to DOM Clinical Trial Program needs. Assist with special projects as requested.
Hourly salary range: 30.36 - 43.49. The department’s target salary range: 30.36 - 36.41
Job Qualifications
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1.Working knowledge of UCLA’s Concur/BruinBuy system and Travel Express system. (Preferred)
2. Demonstrated skill with procurement process: communicating with vendors, obtain price quotes, prepare purchase orders, collecting invoices, track deliveries and reconcile packing slips. (Required)
3. Demonstrated experience with managing calendars, coordinating meetings, and travel coordination. Skill in working as part of a team composed of faculty, staff and administrators. (Preferred)
4. Demonstrated ability to take detailed minutes at important meetings for the senior leadership of the Department. (Required)
5. Mathematical skills for the preparation of calculations and forecasts and to identify and resolve financial problems.(Required)
6. Skill in writing concise, logical and grammatically correct correspondence.(Required)<
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