Administrative Assistant - Educational Foundations & Exceptionalities, College of Education

Working Title: Administrative Assistant - Educational Foundations & Exceptionalities, College of Education

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

 

College/Division: College of Education

Department: 100048 - Education Programs

 

Pay Rate: Maximum Starting

Specify Range or Amount: $41,653

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

 

Beginning Review Date: 11/21/2024

 

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

Become a valuable part of the JMU Community! The Educational Foundations and Exceptionalities (EFEX) department in the College of Education at James Madison University (JMU) is accepting applications for a full-time Administrative Assistant to provide administrative support to the department. The Administrative Assistant represents James Madison University in all interactions and must exhibit high standards of professionalism and customer service.

 

Duties and Responsibilities:

• Serve as point of contact for the EFEX Department by responding to faculty, students, staff and other customer inquiries.
• Maintain confidentiality.
• Provide procurement services via SPCC (Small Purchase Credit Card) and eVA (a web-based state-required procurement tool). Maintain EFEX supply inventory.
• Process Contracts and ePARS (electronic personnel action requests) for adjuncts for each academic semester.
• Prepare correspondence as needed.
• Input academic schedules in Student Administration and complete updates as needed. Provide student overrides each academic semester.
• Communicate with administrators, faculty, staff, adjuncts, and students as appropriate.
• Support faculty and adjuncts with ordering desk/exam copies of books and course materials each academic semester.
• Maintain EFEX Lending Library and send emails to collect checked out items before end of each semester via email to Borrower(s).
• Reserve classrooms space for each scheduled course each semester.
• Provide clerical support to the EFEX department head and faculty by providing well-organized office system support and helping to ensure documentation and records are maintained.
• Event planning and coordinating for EFEX.
• Provide neat, professional, efficient, and competent work while paying close attention to detail.
• Maintain records and filing systems for EFEX.
• Provide support to academic advisors.
• Maintain a general understanding of the role and composition of programs within departments, departments within the colleges and colleges within the university.
• Maintain general knowledge of office equipment such as copiers and printers.
• Provide Budget Support for EFEX.
• Hire student employees in EFEX.
• Provide supervision and workflow management for student assistants and graduate assistants by monitoring day-to-day workflow and prioritizing tasks given to student workers.
• Provide additional support for other duties as assigned by the Academic Unit Head, Assistant Academic Unit Head and Dean in the College of Education.

 

Qualifications:

Required Qualifications
• Strong written and oral communication skills.
• Strong customer service skills with the ability to interact effectively and professionally with multiple custome