Administrative Operations Specialist (Administrative Analyst/Specialist - Non-Exempt)

Job Title

Administrative Operations Specialist

Classification

Administrative Analyst/Specialist - Non-Exempt

AutoReqId

544545

Department

Strategic Communications

Division

Strategic Communications

Salary Range

Classification Range $3,879 - $7,488 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,879 - $4,500 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

University Advancement builds and strengthens relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals, and programs to achieve student and alumni success. Strategic Communications and Brand Management plays an integral role in helping to shape and strengthen the institutions brand and advance in a wide range of institutional effectiveness. We seek an exceptional individual to join our team as the Administrative Operations Specialist (Administrative Analyst/Specialist - Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Reporting to the Associate Vice President (AVP) for Strategic Communications, the Administrative Operations Specialist performs a range of administrative, financial, analytical, and technical duties to support the effective operations of the Strategic Communications office. Duties include finance-related and general administrative support to the department, administrative support to the associate vice president, department technology operations, and preparing for and supporting emergency operations. Answers the main telephone line for the department and retrieves and responds to voicemail. Provides high-quality client reception. Signs for and receives package deliveries and receives and sorts mail. Submits facilities and property management requests and work orders regarding maintenance issues, office moves, and other operational needs. Maintains travel documents and procurement card (P-card) files. Coordinates and maintains meeting requests to use the Strategic Communications conference room. Maintains inventory of publications and keeps literature racks current, organized, and filled. Makes arrangements for audio-visual related equipment for department meetings. Serves as the department information technology coordinator (DITC) including updating staff on IT policies, placing service requests for both computer and telephone needs, and ordering essential hardware and software. Reconciles monthly expense reports and P-card statements and works with the divisional administrative and finance staff to fix expense-allocation errors. Prepares and copies documents for distribution at meetings. Assists the AVP in preparing the annual department budget. Conducts periodic in-depth budget analysis and forecasting and prepares reports for the AVP. Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or