Executive Assistant (Asana Specialist)

This is a remote position.

• Full-time ; 40 hours per week
  
• Mondays to Fridays
  
• Work hours: Flexible within 7:00 AM to 6:00 PM Nasau, New Providence, Bahamas, Eastern Time (7:00 PM - 6:00 AM Manila Time) ; 8 hours per day
  

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to three dynamic partners who manage businesses in the fields of hospitality and marketing, fashion, and real estate. The ideal candidate will be adept at managing diverse tasks, ensuring smooth daily operations, and facilitating effective communication across the three areas of focus.

Key Responsibilities:

- Administrative Support: Provide high-level administrative support to the three partners, including managing calendars, scheduling virtual meetings, and coordinating travel arrangements.

- Communication Management: Handle all forms of communication, including emails, phone calls, and correspondence, ensuring timely and professional responses.

- Meeting Coordination: Organize and prepare materials for virtual meetings, and follow up on action items to ensure completion.

- Document Preparation: Draft, edit, and format reports, presentations, and other documents as needed.

- Project Assistance: Assist with various projects across hospitality, marketing, fashion, and real estate, ensuring deadlines are met and deliverables are achieved.

- Event Planning: Coordinate and assist in the planning and execution of virtual and in-person events, including logistics and vendor correspondence.

- Office Management: Setup and Maintain digital office tools, handle administrative tasks, and ensure the remote office environment is organized and efficient.

- Confidentiality:Handle sensitive information with the utmost discretion and confidentiality.

• Liaison Role: Act as a liaison between the partners and their clients, stakeholders, and other employees, fostering strong professional relationships.
  

Requirements

Qualifications:

Skills:

  - Exceptional organizational and multitasking abilities.

  - Strong written and verbal communication skills.

  - Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and other relevant software.

  - Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).

  - Experience with calendar management software (e.g., Calendly, Google Calendar, Microsoft Outlook)