Payroll Technician

Calista Corporation

Regular

JOB SUMMARY:

The Payroll Technician is primarily responsible for the accurate and timely administration of weekly and bi-weekly payroll processing for multiple Brice companies. This position will also be responsible for certified payroll and will perform other accounting functions such as benefits, bank, tax, and general ledger reconciliations.

ESSENTIAL FUNCTIONS:

• Responsible for accurate and confidential payroll processing for Brice companies using intermediate-level Excel functions such as VLOOKUP and PivotTables.
• Calculate retro payments and benefit true-ups.
• Process weekly data migration between Workday and Viewpoint Spectrum systems and perform data validation in Viewpoint Spectrum.
• Prepare and submit project certified payroll reports.
• Process weekly 401(k) contribution submissions.
• Process and maintain garnishments, union dues, fringes, and voluntary deductions.
• Maintain deduction codes within Spectrum.
• Research payroll-related issues to ensure timely, accurate payroll processing and reporting.
• Perform monthly bank reconciliations and payroll related general ledger account reconciliations.
• Prepare monthly union reconciliations, research discrepancies, and prepare payment remittances.
• Prepare quarterly tax reconciliations and payment remittances.
• File federal and state reports.
• Prepare and file year-end W-2 forms and reports.
• Timely completion of internal audit requests.
• Maintain payroll filing systems.
• Work in a constant state of alertness and a safe manner.
• Perform other duties as directed.

SUPERVISORY FUNCTIONS:

This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge and experience with payroll functions and laws.
• Knowledge of accounting principles, processes, and terminology; ability to perform related tasks.
• Excellent research, analytical, and technical skills.
• Intermediate-level Excel functions such as VLOOKUP and PivotTables.
• Strong organizational skills.
• Excellent communication skills, both oral and written, to deal effectively with a variety of interpersonal relationships and situations. 
• Ability to perform basic math: addition, subtraction, division, multiplication, and finding percentages.
• Ability to read and interpret documents such as correspondence and procedure manuals.
• Ability to organize and perform under multiple deadlines.
• Ability to use a computer and knowledge of standard and specific business applications, such as computerized accounting, e-mail, electronic spreadsheet development, database, and word processing; ability to learn new software applications.
• Ability to suggest improvements to processes.
• Ability to develop and maintain positive working relationships with others.
• Ability to maintain a high level of confidentiality with employee information and communications.
• Ability to work with concentration, accuracy, and attention to detail.
• Ability to work in a team environment.
• Ability to take ongoing educational courses to stay technically current.

MINIMUM QUALIFICATIONS:

• Associate’s degree in Accounting with one year of payroll experience; or,
• Minimum of four years of payroll experience with basic college level accounting classes.
• Experience working for a large company, or another Native Corporation preferred.

• Experience with multistate payroll, certified payrolls and union reporting preferred.

• Construction industry payroll experience preferred.
• Viewpoint Spectrum or other integrated software experience preferred.
• Ability to pass a drug, background, reference, and credit check.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Finance Department is a fast-paced multi-tasking environment requiring regular attendance. Work may require occasional overtime.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work qualit