Administrative Assistant

Salary/Position Classification

• $33,750 - $35,000 annual, Non-Exempt (Eligible for overtime)
• 30 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose of Position

This Administrative Assistant position will work on the grant entitled TRANSCEND (Translational Science Engaging North Dakota) and will help organize and promote the smooth functioning of investigator planned projects.

Duties & Responsibilities

• 25% - Administrative Support
  • Maintain familiarity with TRANSCEND-related policies and procedures
  • Assist with preparing project reports
  • Maintain office files and activity logs
  • Schedule meetings and meeting rooms for project functions
  • Coordinate the activities of investigators, staff and research assistants
  • Receive and disseminate mail/email messages
  • Copy and scan documents, as needed
  • Greet clients and community members, answer phone and provide directions and/or information
  • Provide support to advisory board members, investigators, administrators and students involved with clinical and translational grant projects
• 25% - Management of the CEO Core Planning & Training Activities
  • Coordinate all supplies, ordering, equipment and instructions to be used in the smooth functioning of the grant projects
  • Create outreach and engagement plan(s) to promote clinical translational research and related research activities in American Indian and rural communities in North Dakota
  • Identify, develop and conduct research training for tribal and community stakeholders to increase awareness of the roles and opportunities for community-based participatory research
• 25% - Assist Investigators to Prepare Culturally-sensitive Clinical & Translational Research Support
  • Provide support to investigators to assist with recruiting and retaining diverse populations into culturally sensitive clinical research studies
  • Assist investigators with data entry in relation to preparing and submitting Human Subject Proposal Submissions
  • Assist investigators in determining reasonableness in relation to work proposed, community regulations, cultural norms and policies
  • Assist investigators with preparing culturally-sensitive pre- and post-award documents
• 25% - Promote Community-Based Participatory Research Sessions with Community Stakeholders
  • Communicate and publicize community stakeholder discussions in North Dakota communities
  • Assist with arranging listening sessions with clinical partners to document and identify each local community's healthcare needs and priorities
  • Assist with soliciting community-specific questions from community stakeholders and advisory board members
  • Conduct key informant interviews and focus groups with community stakeholders to develop a community-based health needs inventory
  • Establish a filing and coding system to keep source documents organized and to protect confidentiality
  • Assist methodologists in interpreting stakeholder discussions and focus group results
  • Assist investigators with preparing their research outcomes into reports for dissemination back to the community

Required Competencies

• Ability to remain organized
• Ability to multi-task and prioritize duties
• Excellent interpersonal, oral and written communication skills
• Understanding of American Indian culture, customs and socioeconomic conditions

Minimum Requirements

• Bachelor's degree or equivalent experience working in a nursing, public health or social work field
• Experience working with accounts payable functions (requisitions, requests for payment and vouchers)
• Demonstrated experience working with Microsoft Office programs and Adobe Suite Software
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Previous research experience
• Experience with data analysis software

To Apply

Please include a cover letter and CV.