Secretary 2 - Medical Staff Affairs - St. Elizabeth Youngstown Hospital

Thank you for considering a career at Mercy Health!

Scheduled Weekly Hours:

40

Work Shift:

Days (United States of America)

• This is a collective bargaining position

MISSION

The mission of Mercy Health is to extend the healing ministry of Jesus by improving the health of our communities with emphasis on people who are poor and under-served.

SUMMARY OF JOB RESPONSIBILITIES:

The Secretary II, under the direction of the Chairman of each Clinical Department, assumes duties in 3 categories, to include administrative, educational, and medical editor duties; all categories include the responsibility to review and update job duties continuously to improve efficiency; to design or revise necessary forms, protocols, or policies; to perform general and specific clerical duties; to keep schedules; to function as a receptionist; to prepare documents; to order necessary supplies; to type, file, and maintain records.

QUALIFICATIONS:

EDUCATION:

• High School Graduate/GED.

·     Additional Clerical Courses preferred.

EXPERIENCE:

• 2 years Clerical Experience preferred

• Excellent interpersonal skills

• Proficient in Microsoft Word and Excel required

• Medical Terminology

• Excellent writing skills

• Some privileging experience

KNOWLEDGE AND SKILLS:

Has broad, fairly detailed level of knowledge.

Gathers, organizes, verifies, composes, and/or analyzes data.

Produces final output within established standards.

·Problem Solving/Decision Making:

Makes decisions based on policy, bylaws, rules and regulations and/or consultation with coworkers/team members.

Adapt standard principles to new or changed conditions.

Solutions generally based on past precedent with some risk-taking involved in developing new approach.

·Scope of Impact/Accountability:

Impacts activities in other work areas on a frequent basis.

Accountability is primarily indirect, but may be shared for activities affecting the work area only.

May provide information to decision-making processes affecting work area(s).

·Interpersonal Communication:

Provides team leadership by assisting and training others.

Responds to non-routine and detailed inquiries from others who may not be knowledgeable in subject area.

Requires understanding others’ expectations/perspectives to collaborate and reach consensus on solutions.

 PRINCIPAL JOB ACCOUNTABILITIES:

Administrative

Provide administrative and secretarial support for the clinical department chairmen and section directors; to include tracking of data, minutes of meetings, correspondence, calendars.

Complete the monthly data sheet for chairmen duties

Prepare and submit agendas, minutes, and correspondence for department committees and meetings, to include the monthly, quarterly, and annual reports for departments and sections; track attendance, prepare audiovisual materials for meetings—for the following: all Department Meetings; Surgical Directors Standards Committee, CME Committee, Department Fund Board of Directors; Invasive Procedure Review Committee, Internal Medicine Standards Committee, other meetings as needed.

Organize, prepare, coordinate and implement special department functions, projects and assignments (Christmas party, etc.)

Organize, maintain, and update physician files to include data information for physician appointment and reappointment.

OPPE/FPPE  Track and complete OPPE/FPPE outcomes; correspondence for same

Data:  Track monthly procedures from St. Elizabeth Youngstown Hospital,  St. Elizabeth Boardman Hospital, and St. Joseph Warren Hospital  (received from—inpatient, outpatient, surgery, endoscopy); enter mortality data into monthly report

Update delineation of privilege forms.  For new procedures—gather information, documentation, and criteria for approval of privileges; submit policy to department chair, section directors, and Credentials Committee.

Policy:  Assist the chairmen in developing and updating department policies; maintain policy book for the department and sections; upload policies to appropriate document library

SCIP: Track data for Quality Improvement department indicators, including mortality/mor