Executive Assistant to the Chief Technology Officer

Executive Assistant to the Chief Technology Officer

Onsite work model of 5 days in office/week in Sunnyvale, CA

Illumio, the Zero Trust Segmentation (ZTS) Company, stops breaches and ransomware from spreading across the hybrid attack surface. The Illumio ZTS Platform visualizes all traffic flows between workloads, devices, and the internet, automatically sets granular segmentation policies to control communications, and isolates high-value assets and compromised systems proactively or in response to active attacks. Illumio protects organizations of all sizes, from Fortune100 to small business, by stopping breaches and ransomware in minutes, saving millions of dollars in application downtime, and accelerating cloud and digital transformation projects.

As the Executive Assistant, you will support the CTO & team in their pursuit to meet the company’s objectives and initiatives.

You will work under minimal supervision Ito provide advanced administrative support interacting closely with senior leadership. You will prioritize and manage their time, anticipate their short- and long-term needs, coordinate events, set up and help to execute key internal and external meetings, and be a conduit for information across the organization.

What We Are About:

The office of the CTO has established a culture based on thought leadership, independence, and responsibility. This powerful dynamic drives us forward as we work to make the digital world a safer place. Those who join us represent the leader in Zero Trust Segmentation. 

Together, we build world-class products and explore new technologies—driven by people with different perspectives, backgrounds, and a commitment to innovation – in a time when the world faces its greatest cybersecurity threats in history.

Major Performance Objectives:

• Enable the CTO to maximize the most effective, efficient, and organized use of time

• Act as a trusted advisor and partner to the CTO in prioritizing and executing a broad spectrum of work projects

• Help the CTO drive key initiatives throughout the organization

• Be a fully contributing member to the Illumio Administrative team and help with company-wide meetings, initiatives, projects, and programs

• Assist in covering other executives as needed on an interim basis in support of planned or unplanned out of office time

Key Tasks in Achieving Performance Objectives:

• Manage complex and detailed executive calendar to align schedules and proactively resolve scheduling conflicts at the C-Suite and leadership levels

• Interact with internal and external stakeholders to schedule and execute meetings

• Handle time-sensitive critical priorities with minimal direction

• Drive projects that include a high degree of confidentiality working with senior executives and key stakeholders

• Demonstrate a high degree of initiative and ability to take independent action while always exercising sound judgment and discretion with task and projects

• Anticipate and initiate actions regarding team operations which requires knowledge of the organization and other departments

• Function as a high-level individual contributor or coordinator of multiple projects

• Show exceptional ability to partner with cross-functional teams to successfully deliver the desired outcome

• Communicate with all levels of the organization, including executive officers, customers, and external partners

• Demonstrate willingness to evolve as the company’s and team’s priorities change

• Represent Illumio with the highest level of integrity and professionalism

• Partner with the CTO & Staff to drive, plan and support events and meetings, off-sites, and team gatherings

• Prepare, process, and track to completion expense reports and purchase requisitions

• Travel coordination and arrangements

What You Will Bring:

• Minimum of 5+ years working at the Executive administrative level

• Experience supporting C level executives highly desired

• Advanced Outlook calendar management is critical

• Expert level knowledge of Windows and Mac desktop computer applications, Microsoft Office and MS 365 Suite and Zoom

• Technical aptitude to quickly learn new programs and tools

• Strong organization, project management and problem-solving skills

• Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as ex