Project Coordinator - COAP

*** Notice to Applicants: A cover letter is required as part of your application.   Applications submitted without a cover letter will not be reviewed or considered ***

ABOUT CRITICAL PATH INSTITUTE (C-PATH)

Critical Path Institute (C-Path) is a nonprofit engaged in the creation of partnerships and innovative processes that improve human health by reducing the time, cost, and risk in developing and approving new therapies. For twenty years, we have partnered with industry and academic experts to advance technologies across the spectrum of medical product development from research to regulatory approval. As a leading nonprofit organization dedicated to fostering collaboration and promoting data sharing in the precompetitive space, C-Path has been at the forefront of numerous advances designed to get new treatments to patients quicker. Our continuing success is made possible by a combination of public and private support from those who share our vision to accelerate a path to a healthier world.

POSITION OVERVIEW

Clinical Outcome Assessment Program (COAP) staff, comprised of both on-site and remote personnel. The COA Program is a team of individuals responsible for management and support of projects within the COA Program's three consortia: Electronic Clinical Outcome Assessment Consortium (eCOA) Consortium, Rare Disease Clinical Outcome Assessment (RD-COA) Consortium and Patient-Reported Outcome (PRO) Consortium. In addition to the support of the three program consortia, the project coordinator will also be responsible for supporting projects across C-Path as assigned. The PC work will focus on the support, organization, coordination, and communication of activities involving members of the Program. The PC is responsible for performing independent time-sensitive tasks to support the successful operation of the Program.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Schedule all ad-hoc and recurring meetings using tools such as Outlook, Teams, and Zoom
• Keep consortia membership rolls and member contact information up to date using tools like Salesforce and the IT ticketing system
• Help prepare and ensure project and meeting documents (e.g., agendas, minutes) are complete, current, and stored appropriately
• Ensure COA Program content (e.g., publications and presentations of the consortia) are updated in SharePoint and communicated externally as appropriate, by collaborating with the Communications team and Program staff
• Track tasks via Monday.com by providing accurate updates on a timely basis
• Plan, coordinate, and track work on various working group action items as requested by project managers
• Complete monthly expense reports in Suti Expense and enters expense data into Program financial tracking spreadsheets
• Identify opportunities for improvement and make constructive suggestions for change
• Work together with other members of the larger team in an efficient manner
• Track and document best practices and lessons learned and share those with the team
• Assist with planning and executing large virtual or offsite meetings
• Assist with company-wide administrative needs, covering the front desk, helping prepare or clean up from on-site events, etc.
• Achieve organizational goals while adhering to standards and best practices

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Works well independently and in a team-oriented, collaborative environment
• Conforms to shifting priorities and demands and responds to adjustments and alterations efficiently
• Excellent attention to detail and organization skills
• Excellent written and oral communication skills
• Ability to interact professionally with multiple global stakeholders, including C-Path staff, scientists from industry, academia, and government regulatory agencies by phone, email, and in person
• Proficient use of Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook), Adobe Acrobat Pro, online scheduling polls (e.g., Doodle Poll, WhenIsGood), internet browsers, web-based applications, and cloud-based file management systems (e.g., SharePoint)
• Proficient use of virtual meeting tools (e.g., Zoom, Teams) and standard office equipment (e.g., PC, copier, printer, scanner)
• Exercises good judgment in se