Project Controls Specialist

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

 

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

 

Mott MacDonald is seeking to hire an experienced, motivated, independent, and organized team player for a Project Controls Specialist position. Our sectors include Aviation, Buildings, Energy, Highways, Bridges, Rail, Tunnels, Water, and Environment. This position will help support all of our Energy clients but will have a particular focus on oil and gas clients. Projects are in various stages including planning, studies, concept development, design and construction.

 

This position is in our West Monroe, LA Office. To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

The Project Controls Specialist may have some or all of the following responsibilities:

• Provide professional guidance and support to project teams to help develop project WBS structures, budgets, resource forecasts, risk registers, progress reports and standardized reporting forms for various professional services contracts.
• Provide specialized direction and recommendations to project teams and management teams for the resolution of diverse project controls issues.
• Compile, monitor and report on project financial data, including but not limited to, planned spend, actual spend, estimate to complete, budget trends, earned value, profitability, etc.
• Attend and/or facilitate monthly project controls meetings with key project personnel.
• Perform data validation and quality checks on project expenses and invoices.
• Facilitate and support completion of internal quality and reporting requirements.
• Provide bid stage proposal support, to include assisting in development of fee proposals and profitability analysis.
• Support Project Managers in the contract auditing and negotiation processes.
• Subconsultant Management
• Perform quality checks and facilitate processing of subconsultant invoices.
• Track and monitor subconsultant progress against budgets.
• Facilitate budget reallocations across multiple firms on major projects.
• Initiate and manage purchase orders.
• Change Management
• Create and manage change orders.
• Facilitate development of scope and cost documents across internal and external (subconsultant) project teams.
• Compile Mott MacDonald and client specific change management documentation.
• Oversee change order submittal, negotiation, and approval processes.
• Develop recovery and mitigation plans and manage the execution of the plans.
• Perform commercial reviews of the financial impacts of project change orders.
• Prepare ad-hoc reports for distribution.
• Network with project managers, engineers, invoice staff, and accounting teams to address project needs and resolve issues.
• Communicate with project controls teammates and collaborate as needed.

 

The ideal Project Controls Specialist will have the following qualifications:

• Associates or Bachelor's Degree in Finance or equivalent
• At least 10 years in the engineering/project controls/program management industry experience
• Strong command of Excel
• Experience with ERP accounting systems
• Experience with engineering projects preferred
• Working knowledge of project design process and configuration management preferred
• Must be able to manage deadlines across multiple projects
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