Adminstrative Assistant - Accounting

Administrative Assistant- Accounting

Essential Functions and Responsibilities:

• Diversified secretarial position, providing administrative support to Company Controller
• Assist Controller with the following: 
  • Accounts Receivable
  • Billing
  • Accounts Payable
  • Payroll
• Process Purchase Card (P-Card) accounts for Region
• Track and Renew Equipment Licenses
• Support management in special projects
• Prioritize daily issues; manage e-mail correspondence and other communication.
• Coordinate meeting and travel arrangements.
• Prepare/maintain comprehensive contact/general information lists for customers/employees, etc.
• Coordinate and manage the preparation of presentation materials.
• Manage multiple projects and deadlines.
• Set-up/maintain extensive files for several projects in various stages of development.
• Update/maintain standardized correspondence/provide administrative support in the preparation of bid proposals.
• Other duties as assigned

Minimum Requirements:

• Must have strong proficiency in MS Office: Excel, Word, PowerPoint, and Outlook
• Must have 1-2 years accounting experience, construction accounting experience is preferred
• Must have excellent planning and communication skills
• Must be detail Oriented with exemplary organization skills
• Must have a high level of confidence, integrity and motivation
• Must be able to multi-task and work well under pressure
• Must have proven confidentiality and high ethical standards
• Must be proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word), Outlook e-mail and calendars/scheduling and internet.
• Must be able to work overtime when needed
• Must have a positive can-do approach to assignments
• Must be able to pass a pre-employment background check and drug screen 

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.