UNIV - Asset Accounting and Surplus Manager

Job Description Summary

The position is responsible for managing and coordinating all aspects of the University’s capital asset lifecycle, including capitalization, asset tagging, surplus property management, annual equipment inventory, and financial reporting of capital assets and depreciation. This role leads the review and oversight of purchase documentation, directs surplus warehouse operations, and ensures all activities comply with applicable State laws, University policies, and accounting standards. The position oversees capital asset data integrity within Workday and AIM, conducts subledger-to-ledger reconciliations, and prepares required roll‑forward schedules and journal entries to support quarterly and annual financial reporting and audits. Additionally, the role administers the Employee Performance Management System (EPMS) for assigned staff, provides training across departments, and supports operational continuity through cross‑training and other duties as required.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002414 University Controller

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

57,334.00 - 81,707.00 - 106,080.000

Scheduled Weekly Hours

40

Work Shift

Job Description

The Asset Accounting and Surplus Manager is responsible for managing and coordinating all aspects of the University’s capital asset lifecycle, including capitalization, asset tagging, surplus property operations, annual equipment inventory, and the financial reporting of capital assets and depreciation. The position directs and supervises the review of University purchase documentation to ensure accurate capitalization and asset eligibility, oversees Surplus Warehouse operations to ensure the proper receipt, storage, redistribution, repurposing, and disposal of surplus and obsolete equipment, and ensures compliance with applicable State laws, University policies, safety standards, and accounting requirements.

The role oversees capital asset data integrity within the Workday and AIM Asset Management Systems, supervises asset data entry and approvals for Major Moveable Equipment (MME), construction projects, donations, trade-ins, transfers, and retirements, and performs subledger-to-ledger reconciliations. The position prepares and maintains capital asset and accumulated depreciation roll-forward schedules, records and reviews journal entries, and supports interim, quarterly, and annual financial reporting, audits, and other management reporting needs. In addition, the role directs the University’s annual inventory process, provides training and guidance to departmental staff, resolves inventory discrepancies, reports compliance matters to senior management, administers the Employee Performance Management System (EPMS) for assigned staff, and supports operational continuity through cross-training and other duties as required.


Job Responsibilities:

10% Employee Performance Management System (EPMS) Administration
Ensure the EPMS process is administered consistently, equitably, and in full compliance with applicable State and University policies, including the completion of planning and evaluation stages within established timelines and documentation standards

10 % Directs and supervises the review of all University purchase documentation to ensure accurate capitalization and inclusion in the asset management system. This responsibility includes oversight of capital equipment acquisitions with a unit cost of $5,000 or greater, assignment of asset tag numbers, review of exception and outstanding purchase order reports, coordination of equipment tagging, and determination of asset eligibility in accordance with university policies and accounting standards.

20% Oversees Surplus Warehouse operations, including the receipt, storage, redistribution, and proper disposal of surplus and obsolete equipment. Ensures all surplus activities are conducted in compliance with applicable State and local policy guidelines, safety standards, and record‑keeping requirements.

Key Functions May Include:
Coordinating the timely receipt and secure storage of surplus property.
Managing the proper disposal or redistribution of obsolete and unusable equipment
Ensuring compliance with State and local regulations governing surplus property and disposal
Maintaining warehouse organization and operational readiness.
Managing the request to repurpose surplus items prior to their disposal.

15% Directs and supervises the University’s annual inventory process for major moveable equipment, including planning and coordination of inventory activities, providing training sessions to departm