General Affairs Analyst

COME BE A PART OF OUR EXCELLENT TEAM!
• On-The-Job Training
• Medical, Dental, Vision Insurance
• 100% Company Paid Short-Term and Long-Term Disability
• Increases Every 6 Months for First 36 Months
◦ Shift Premiums on 2nd and 3rd Shifts
• 14 paid Company Holidays
• 80 Hours of Vacation
• 40 Hours of Sick
• 401K w/ GENEROUS Match
• Eligible Tuition Reimbursement
• Eligible for Auto Allowance of $300 per Month
• Eligible for Wellness Reimbursement of up to $50.00 Per Month
• Eligible to Receive Referral Bonuses
• Eligible for Discretionary Bonus Annually
• Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!


About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The General Affairs Analyst plays a pivotal role in supporting VPC Operations by ensuring the timely and accurate processing of invoices, vendor payments, and purchasing functions. This position involves close collaboration with management and vendors, validating invoices, reconciling credit card statements, and managing purchase orders. Additionally, the GA Analyst is responsible for asset management tasks, including tracking company assets, calculating depreciation, and maintaining comprehensive, auditable records.
Responsibilities
• Primary
• Support VPC Operations
◦ Management: Work closely with the management team to understand the financial needs and constraints of the company.
◦ Vendors: Establish and maintain strong relationships with vendors. Ensure vendors are paid according to agreed terms to maintain good working relationships and avoid disruptions in service or supply.
• Invoice Validation and Payment:
◦ Validation: Review invoices for accuracy, ensuring that they match purchase orders and delivery receipts.
◦ Approval: Route invoices for necessary approvals within the company.
◦ Payment Processing: Schedule and execute payments to vendors, ensuring that payments are in a timely manner.
◦ Process Invoices and Documents: Process invoices and other documents using company portals, SAP, and E-DOC.
• Purchasing Functions:
◦ Order Placement: Assist in placing purchase orders with vendors, ensuring that orders are accurate.
◦ Tracking: Monitor the status of orders, ensuring timely delivery and resolving any issues.
◦ Documentation: Maintain accurate records of all purchasing activities.
• Vendor and Credit Card Management:
◦ Reconcile Credit Card Statements to ensure all charges are accurate and accounted for.
◦ Monitor the vendor payment process to ensure vendors receive payment in a timely manner.
• Secondary
• Asset Management:
◦ Inventory Control: Track and manage company assets, including office equipment, machinery, and technology.
◦ Ensure assets are recorded accurately in the company's asset management system.
◦ Depreciation: Calculate and record depreciation for fixed assets. Ensure compliance with company policies and accounting standards.
◦ Disposals and Transfers: Handle the disposal or transfer of assets, ensuring proper documentation and updating of asset records.
• Month-end Reporting:
◦ Prepare detailed month-end reports summarizing GA activities, outstanding invoices and payments.
◦ Perform reconciliations of GA accounts, ensuring that all transactions are recorded accurately, and discrepancies are investigated and resolved.
◦ Manage Uniform Purchases: Oversee employee uniform purchase and distribution, ensuring that uniforms are ordered and distributed according to company policies.
◦ Monitor Inventories: Monitor Various parts and supply inventories to maintain supply levels.
◦ Perform research to identify potential vendor candidates.
◦ Maintain Asset Records: Keep detailed and comprehensive records of company assets.
Education & Experience
• HS Diploma/G.E.D.
• 1-2 Year of Direct Experience Require
• Bachelors degree Preferred
• Accounts Payable / Asset management
Skills
• Proficient in MS Excel
• Gen