Executive Assistant

Job Summary:

The Executive Assistant (EA) position will serve as a point of contact for key members of the Growth Executive Team, by offering administrative and operational support services in a Native American Tribally owned company located in Dayton, OH. This role requires frequent communication and interaction with senior-level Executives, Directors, and external collaborators and contacts to assist with corporate objectives.

Job Duties and Responsibilities:

• Manage executive’s calendar, including making appointments and prioritizing sensitive matters
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Coordinate travel arrangements & event planning
• Manage office supplies inventory and place orders as required
• Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval
• Provide planning for status meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets for display and discussion
• Prepare, reconcile, and submit expense reports
• Plan and coordinate in-person\virtual meetings, required program reviews, and coordinate leadership attendance at off-site conferences and trade shows
• Draft, review and edit all correspondence such as e-mails, memos, and communications on the executive’s behalf
• Routinely perform a wide variety of support duties to be defined
• Other duties as assigned. 

Job Requirements (Education/Skills/Experience):

 

• Excellent organizational skills
• Excellent written and oral communication skills
• Excellent interpersonal skills
• Ability to show and demonstrate professionalism, poise, and flexibility on a consistent basis initiative
• Ability to work within an environment of frequent interruptions, conflicting priorities, and varying workloads
• Strong prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives
• Ability to maintain strict confidentiality in all aspects of services provided
• Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook
• Effective leader/participant in formal presentations to internal clients and stakeholders

Qualifications:

• 10+ years of experience supporting administrative functions at an executive level
• 5+ Years working in Government Contracting
• A./B.S. degree from an accredited college or university
• Ability to travel (anticipated to be 5% or less)
• Must be able to pass a standard background with ability to obtain a Public Trust clearance 

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This contractor and subcontractor shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.