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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Graduate Education Equity Programs (OGEEP) seeks an experienced administrative professional to serve as its Administrative Lead.

This position will provide direct support to the Associate Dean for Graduate Educational Equity/Chief Diversity Officer for Graduate Education, oversee the daily operations and administrative staff of the OGEEP, coordinate meetings and events, serve as budget assistant, and welcome and answer inquiries from internal and external contacts.

 Key Responsibilities:

• Ensure that the Associate Dean is properly briefed, and that agendas and materials are provided and reviewed prior to meetings/events
• Manage the Associate Dean’s calendar: prepare meeting agendas and take minutes
• Coordinate all meeting and event logistics to include correspondence, event planning, catering, lodging, travel, and all related financial reconciliation
• Respond to incoming communications on behalf of the Associate Dean, OGEEP, and other general administrative support
• Maintain and update program information materials and website
• Assist with all recruiting/hiring needs for the OGEEP
• Provide administrative support for working groups and projects that may include data research and summarization, preparation of tables/slides, benchmarking and other tasks as assigned by the Associate Dean
• Serve as budget assistant and substitute for the Budget Administrator for budgets which vary in size ranging from approximately $15,000 to over $900,000 and include several NSF-funded grants

The Administrative Lead will directly supervise other members of the administrative team (currently one direct report; that may increase slightly if unit needs warrant) and oversee Graduate Assistants working in the office.

The Administrative Lead works very closely with students, staff and faculty across the University and serves as a Graduate School contact to coordinate activities with current and prospective graduate students, the College Council of Multicultural Directors, Hospitality and Housing and Food Services staff, as well as with various businesses and organizations external to the University.

In addition to the Associate Dean, this position typically supports 6-7 OGEEP staff/student workers and provides additional support to current and prospective diverse graduate students across the university and approximately 40-50 people from all 12 academic colleges.

This job necessitates providing support and attending events that will occasionally require work after hours and on the weekends, as needed.

Benefits: Penn State offers competitive benefits to full-time employees, including medical, dental, vis