Senior Executive Assistant

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

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About the Team

At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. Our Legal team is growing, and we are looking for a versatile Senior Executive Assistant (EA) to directly support our Vice President & Deputy General Counsel, Products & Technology and Senior Vice President & Deputy General Counsel, Global Legal Services. The Global Legal Group is innovative and protects, defends, and supports the growth of Workday’s products and its organizations.

About the Role

We're seeking a highly accomplished and proactive Senior Executive Assistant to provide critical support to our Vice President & Deputy General Counsel, Products & Technology and Senior Vice President & Deputy General Counsel, Global Legal Services. This is an exceptional opportunity for an experienced professional who thrives in a fast-paced, people-first environment and excels at strategically managing complex calendars, orchestrating high-profile events, and delivering seamless administrative leadership.

This pivotal role demands a professional who is not only meticulously organized and profoundly discreet but also brings a positive, engaging presence. You'll be instrumental in ensuring our leadership team operates at peak productivity and our strategic initiatives progress without interruption, all while championing our deep commitment to our people!
 

Responsibilities:

• Strategic Calendar & Time Management: Masterfully manage and optimize the intricate daily schedules for two legal leaders. You'll proactively implement calendar hygiene best practices and expertly navigate complex global time zones to orchestrate large-scale group meetings with precision and foresight.

• High-Impact Event Leadership: Take the lead in coordinating with departmental Executive Assistants to conceptualize, plan, and execute high-stakes team offsite meetings, town halls, and critical team events. This includes spearheading our annual global Legal Summits, from recommending and securing premium venues to meticulously planning logistics and optimizing meeting flow for maximum impact. You'll also skillfully manage catering for a range of internal and external engagements.

• Sophisticated Travel & Expense Oversight: Design and coordinate complex domestic and international travel itineraries, meticulously weighing all options and contingencies to guarantee a flawless and productive experience. You'll also efficiently process executive expense reports, ensuring meticulous adherence to budgetary guidelines.

• Operational Excellence & Special Projects: Drive team swag projects from initial concept through to successful delivery, encompassing strategic budgeting, discerning selection, and precise purchase order management. You'll also serve as a key liaison with internal global groups, expertly coordinating efforts related to business technology enhancements, office relocations, meeting space optimization, workplace safety protocols, and logistical sol