Accounts Payable Clerk - Nashville, TN

Job Title Accounts Payable Clerk
Department Corporate - Finance (Nashville, TN)
Reports directly to Accounts Payable Manager
Schedule Full Time
Status Exempt Compensation $50,000 – $60,000 (DOE)

Position Summary

The Accounts Payable Clerk ensures timely and accurate processing of vendor payments, managing the full accounts payable cycle and serving as the main point of contact for payment-related inquiries. This role supports month-end close, audit preparation, and process improvements, requiring strong attention to detail, problem-solving skills, and the ability to thrive in a fast-paced environment.

Primary Objective

The primary objective of the Accounts Payable Clerk is to ensure timely and accurate processing of vendor invoices and payments in compliance with company policies and financial controls. This role supports overall financial operations by maintaining accurate records, resolving discrepancies, and helping ensure compliance, ultimately contributing to strong vendor relationships and operational efficiency.

Duties and Responsibilities

Invoice Processing and Payment Execution

The Accounts Payable Clerk handles accurate entry, coding, and processing of vendor invoices, ensures proper matching and approval, and manages weekly check runs, ACH payments, and other disbursements in compliance with company policies and payment terms.

Reconciliation and Recordkeeping

The Accounts Payable Clerk manages vendor statement reconciliation, resolves discrepancies, and ensures accurate, up-to-date records. The role also oversees recurring payments and supports accruals and month-end close by maintaining accurate accounts payable ledger balances for reliable financial reporting.

Internal Support and Communication

The Accounts Payable Clerk facilitates communication between Finance and internal departments to resolve payment issues, manages vendor inquiries professionally, and supports audit processes by preparing accurate, organized documentation and reports.

Process Improvement and Compliance

The Accounts Payable Clerk supports process improvement by helping refine policies and procedures, contributing to automation efforts, and ensuring compliance with internal controls and financial standards to maintain accuracy, efficiency, and integrity in AP operations.

Customer and Vendor Relations

The Accounts Payable Clerk handles financial inquiries from clients, vendors, and municipalities, resolving issues quickly to ensure timely transactions. The role collaborates with AP and AR teams to maintain accurate records, support reporting, and strengthen relationships through clear communication and problem-solving.

Additional Responsibilities

Other tasks may be assigned as needed to support the company’s overall operational and financial objectives, with the expectation that the management remains flexible and responsive to evolving business needs. Attend required staff meetings and complete assigned training modules in a timely manner. Including but not limited to the ability to work flexible hours when needed, particularly during financial close periods and occasional travel for financial reviews, audits, or corporate meetings. May be required.

Knowledge, Skills, and Abilities

Competency/Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Accuracy and Organization

Ability to maintain precise financial records, reconcile accounts accurately, and ensure compliance with accounting standards. Ability to prioritize multiple tasks, meet deadlines, and maintain organization in a fast-paced environment.

Technology and Systems Proficiency

Experience using accounting software (QuickBooks, SAP, Oracle, NetSuite) and familiarity with parking management systems (TIBA, Amano, ParkMobile, PayByPhone, etc.).

Process Improvement, Efficiency, and Analytical Skills

Proactively identify and implement improvements in accounting processes, automation, and financial controls to enhance operational efficiency. Analyze complex revenue and payroll data, resolve discrepancies, address operational inefficiencies, and develop solutions to improve accuracy, performance, and overall financial operations.