Sales Project Coordinator

As one of the oldest and most respected manufacturer's representatives in the United States, Heyward, Inc specializes in process equipment for water and wastewater treatment, including solids dewatering and disposal.

Heyward, Inc is hiring a Sales Project Coordinator for our Glen Allen, VA office. The Sales Project Coordinator will perform a variety of project coordination tasks associated with engineered equipment sales for the water/ wastewater treatment industry. The Sales Project Coordinator will ensure a smooth project lifecycle for all equipment orders.
This position requires working on-site in our Glen Allen, VA office 5 days a week.

What will you do:

• Responsible for the daily administration, configuration, maintenance, accounting of projects/orders in the QuickBase environment.
• Handling requests and queries from senior managers and sales staff associated with equipment orders. 
• Assist in the preparation of regularly scheduled reports in QuickBase and distribute as requested. 
• Maintain purchase orders, submittals, O&M manuals, and other project documentation in SharePoint. 
• Act as the point of contact for manufacturers and general contractors.
• Maintain consistent communication with manufacturers to ensure accurate updates to orders are entered into QuickBase on a routine basis. 
• Provide updates to accounting staff on projected delivery dates of equipment. 

Background/ Experience:

• 3+ years of project coordination experience; preferably within construction or general contractor industries
• Working experience with Quickbase & Quickbooks preferred
• Proficiency in Microsoft Office 365
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multi-task with changing priorities
• Must be comfortable working on-site in Glen Allen, VA