Operations Administrative Assistant | Moody Center

Oak View Group

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

 

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:  

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

 

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn. 

Overview

The Operations Administrative Assistant will perform a variety of administrative tasks to support the Operations and Engineering team. Responsibilities include maintaining accurate vendor files, creating reports, coordinating with finance for expense reports, drafting and proof-reading correspondences, etc. This role is key to Moody Center team and will contribute to the efficiency of our business by providing accurate and timely support.  

 

This role will pay a salary of $24.04 to $26.44.

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

job expires 3/31/2024

About the Venue

At Moody Center in Austin, Texas, we are building a championship organization that serves our fans, community, and business partners through world-class sports, entertainment, and experiences. We believe our employees are our greatest assets.  We strive to create a culture that empowers and inspires our employees to go above and beyond for our clients, patrons and community.

 

Moody Center is Austin’s new arena that gave the “Live Music Capital of the World” the world-class arena it deserves.  Moody Center is a premiere 15,000+ seat venue that hosts the biggest artists and acts on the planet. Designed specifically for concerts, the new arena replaced the 45 year-old Frank Erwin Center and provides top-tier hospitality, artist amenities, and all of the benefits of a modern music venue.  In addition, the facility will serve as the new home court of the University of Texas men’s and women’s basketball programs.

 

In 2022, Moody Center ranked #1 highest grossing venue in its category by Billboard Magazine and received the 2022-23 New Venue of the Year Award by Pollstar Magazine. We want you to be a part of our continued success!

 

Visit www.moodycenteratx.com to learn more about our mission to be #BeATXcellent. 

For additional information and news, follow @moodycenteratx on Facebook, Instagram, Twitter, YouTube and Tik Tok. 

Responsibilities

• Serve as liaison between various departments (HR, Finance, Events, etc.) and the Operations Department. 
• Serve as liaison between contractors and facility as directed. Assist and interact with clients and vendors.  
• Maintain a variety of files and records of information such as attendance, budget, event files, vendor files and expense reports. 
• Research and prepare information for comprehensive reports.  Assist in the drafting, proofreading and processing of these reports and related documents. 
• Manage the travel of the Operations and Engineering team when needed ensuring coordination of scheduling, travel modes, coordination with offsite meetings, etc. Manage related expense reports in expense and reimbursement systems.  
• Receive incoming communication or memos on behalf of the VP of Operations, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. 
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, expense reports and other documents. 
• Assist in maintaining the scheduling software (ABI) for Operations & Engineering including assisting with timecard approvals.  
• Schedule and attends meetings/calls as needed to listen, learn and take notes and to coordinate any immediate follow-ups. 
• Perform office tasks including maintaining records and ordering supplies. 
• Performs additional duties as assigned. 

Qualifications

The qualifications listed below represent the credentials necessary to perform the essential functions of this position. To be successful in this po