Executive Assistant (Senior Coordinator, Admin) - ONSITE

Date Posted:

2024-12-16

Country:

United States of America

Location:

AZ842: RMS AP Bldg 842 1151 East Hermans Road Building 842, Tucson, AZ, 85756 USA

Position Role Type:

Onsite

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Advanced Technology Strategic Business Unit (SBU) is seeking someone to fill the important role of Executive Assistant (Senior Coordinator, Admin) to provide high-level administrative support within Advanced Effectors and Space. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to two Directors, provide as-needed support for other approximately 175 employees within the Mission Area and interface with staff across other Programs/Directorates within the Advanced Technology SBU. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the Advanced Effectors and Space and Advanced Technology leadership teams. The Executive Assistant will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information. This position requires ability to provide on-site support at our Tucson, AZ location.

What You Will Do

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
• Submit visit requests via approved Raytheon tools.
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects, as well as, assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.
• Must be able to obtain additional program access.

What You Will Learn

• Gain skills and experiences that will prepare you for opportunities for professional development and enhance your professional development within a leading aerospace company
• Cross functional collaboration with diverse teams and departments
• Enhance communication and technical skills
• Develop problem-solving expertise

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Microsoft Office experience
• Experience with meeting coordination and logistics
• Administrative or office support experience: experience in roles involving general administrative or office support tasks
• Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Qualification We Prefer

• Bachelor’s degree
• Ability to respond quickly and effectively to non-routine requests and situations
• Ability to maintain confidentiality of information and data
• Evidence of being a team player who can concentrate on multiple tasks at once
• Experience in working independently as well as working in a team environment
• Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others
• Comfortable working in a fast-paced environment
• Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology C