Staff Assistant - Facilities Management Department

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Facilities Management department islooking for a self-directed individual in a Staff Assistant role. Enjoy a flexible telecommuting schedule (with required work on site between 16-24 hours each week) as you provide project and administrative support to the department and;

1.       Perform work with a significant degree of complex technical and administrative work in support of a department’s core functions and processes, examples of which include: reviewing and processing work orders for services, repairs and modifications to airport facilities or equipment,  maintains records and reports for tracking work requests, and other documents, ensuring information is complete; tracks contract processing; contacts contractors and consultants regarding airport access badging application processing; tracks scopes of projects, expenditures, and cost estimates; reviews and updates department policies and procedures.

2.       Assist with the development and maintenance of department programs and services; develops and maintains department databases; coordinates department meetings, develops reports, and PowerPoint presentations. Assists with scheduling travel and processing travel reimbursement requests; prepares and routes agendas, materials, and packets for Board presentations.

3.       Interpret Authority requirements, such as regulations, policies, and procedures as they relate to department functions or programs; develops and maintains recordkeeping process; serves as the Department’s Records Coordinator; collects data and information; and responds to requests for information from the public.

4.       Gather information for the department’s budget and input information into various formats; tracks purchases and monitors budget balances; and prepares budget reports.

5.       Prepare technical worksheets, tables, and computations; establishes and maintains complex databases; processes forms, documents, and data; processes payments for Department contracts and services; makes mathematic or statistical calculations; researches and assembles information from a variety of sources for the preparation of records and reports.

Other Duties:

This job description is not designed to cover a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Competencies:

1.       Communication: Proficiently exchange information through various avenues including verbal, digital, written, facilitation and persuasion with both internal and external stakeholders.

2.       Judgement & Decision Making: Ability to use appropriate judgement and confidentiality in selecting procedures, conducting transactions with other departments, vendors and the public and solving non-routine problems based on experience-based knowledge. 

3.       Customer & Personal Service: Aids and supports departmental staff and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.

4.       Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet department needs and manage personal workflow.

5.       Leveraging Technology: Proficient in computer systems, MS Word, Excel, PowerPoint, spreadsheets, and other software.

Requirements

Required Education, Training and Experience:

• Graduation from high school or G.E.D. equivalent.
• Three years of increasingly responsible technical or administrative support experience.
• Equivalent combination of training and experience.

Preferred Licenses and Certifications:

• Valid Notary public
• Certification as a Professional Administrative Certification of Excellence (PACE) or Certified Administrative Professional (CAP)

Licenses; Certificates; Special Requirements:

A valid California Class “C” driver's license and the ability to maintain insurability under the Authority's Vehicle Insurance Policy.

The hiring salary is $46,959.

The salary rang