Executive Assistant

Join the Pacsun Community

Co-created in Los Angeles, Pacsun inspires the next generation of youth, building community at the intersection of fashion, music, art and sport. Pacsun is a leading lifestyle brand offering an exclusive collection of the most relevant brands and styles such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more.

Our Pacsun community believes in and understands the importance of using our voice, platform, and resources to inspire and bring about positive development. Through our PacCares program, we are committed to our responsibility in using our platform to drive change and take action on the issues important to our community. Join the Pacsun Community.

 

Learn more here: LinkedIn- Our Community

 

About the Job:

This Executive Assistant provides high-level administrative support to senior executives, ensuring smooth day-to-day operations. Key responsibilities include managing schedules, coordinating meetings and events, scheduling travel, handling correspondence, preparing presentations, and assisting with project management. The role requires strong organizational, communication, and multitasking skills, along with the ability to work effectively in a fast-paced retail environment. The ideal candidate will be detail-oriented, proactive, and able to maintain confidentiality while supporting executive leadership.

 

A day in the life, what you’ll be doing:

• Complex calendar management including internal and external contacts. Ability to think strategically, executes quickly, and understands organizational and business interconnectivities.
• Keep executives on track with schedule and daily meeting cadence.
• Operate as extension of assigned executives; interface directly with total corporate population, vendors, and customers as needed, to define problems and provide solutions to inquiries or orders.
• Manage executive collateral including annual schedule, meeting/call logistics, agendas, presentation decks and materials, communication, distribution, and minutes. Assist with Board of Director projects such as annual product requests and investor presentations.
• Provide travel planning management – international and domestic. Includes Executive meeting logistics for entire Senior Management Team.
• Screen and process documents for signature.
• Reconcile expenses in Concur, and process reports for approval/payment.
• Budget/ forecasting/ expense management.
• Process mail and correspondence, including customer letters addressed to Executives. Partner with customer service as needed to rectify customer inquiries.
• Administrative support includes presentation preparation, annual feedback process, copying and filing, coordinate and arrange meetings, prepare and issue agendas, reserve and prepare facilities/rooms, and meeting minutes as needed.
• Execute Event coordination.
• Project management leadership as assigned.
• Manage and keep Executives logins, frequent flier information, and corporate information.
• Coordinate and execute Coffee and Lunch Runs for Executives.
• Respond to and assist with personal requests as needed.
• Plan and organize logistics for EOT meetings, board meetings/calls, Executive Meetings, annual offsite.
• Assist and help to create PowerPoints with direction and deliverables provided by the Executives

 

What it takes to Join:

• 4 year BS/BA in Business or Communication required.
• 3+ years Executive Administrative Assistant with experience supporting multiple executives.
• Successful and complex multiple calendar management required.
• Experience in Microsoft tools such as Excel, Powerpoint, Outlook and Teams.
• Event planning experience is desirable.

 Developing the Community/ Leadership Qualities:

• Operate with the highest level of conduct, integrity, and confidentiality; setting the example for leaders and associates.
• Develop and nurture strong cross functional partnerships; driving business results and inspiring a culture of transparency, collaboration, and accountability.
• Serve as a Pacsun advocate in the industry and marketplace.
• Recruit, identify, develop, and retain talent that delivers performance excellence.
• As a manager, serve as a leader of company culture, norms, and conduct.
• Ability to balance a strong management presence with a high level of approachability, encouraging and eliciting associate feedback and interac