AP Specialist - Indirect Spend

Celsius, based in Boca Raton, FL, is a global consumer packaged goods company with a proprietary, clinically proven formula for its master brand CELSIUS®, a lifestyle energy drink brand born in fitness and a pioneer in the rapidly growing energy category. Celsius Holdings, Inc. also includes Alani Nu, a premium active nutrition and better-for-you brand, further expanding our reach across the health and wellness space.

At Celsius, we pride ourselves in providing our employees with a culture and atmosphere of inclusiveness that challenges individuals to be thought leaders, innovators, and game changers—as every employee is an owner of the CELSIUS® brand upon joining the organization.

If you are looking for an exciting opportunity to join a fast-growing team in a role that provides professional and personal growth, we encourage you to apply to our AP Specialist – Indirect Spend opening.

We promptly review all applications. Highly qualified candidates will be contacted for interviews. This is an in office, full time position at the CELSIUS HQ in Boca Raton, Florida.

Ready to energize your career? Join a team that’s pushing boundaries and redefining what it means to LIVE FIT.

Position Overview:

The AP Specialist – Indirect Spend is responsible for managing the timely and accurate processing of direct spend invoices related to raw materials, production, and supply chain operations. This role ensures that vendor payments are completed in accordance with company policies, contract terms, and applicable regulations, while maintaining strong supplier relationships and supporting internal stakeholders. The ideal candidate has a strong understanding of the procure-to-pay (P2P) cycle within a manufacturing environment and is responsible for processing and managing payments for non-inventory goods and services, including software, consulting, marketing, utilities, office supplies, and facility-related expenses. This role ensures accurate and timely processing of indirect spend invoices, supports compliance with company policies, and collaborates with internal departments and external vendors to resolve issues.

Location: Boca Raton, FL (Onsite @ HQ Daily)

Role Type: Full-Time, In-Office

Requirements

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• 2+ years of AP experience, preferably in a manufacturing or supply chain-focused environment.
• Strong understanding of direct spend purchasing and inventory processes.
• Strong understanding of AP processes, internal controls, and compliance requirements.
• Excellent organizational, communication, and follow-up skills.
• Ability to drive process improvements and lead changes in a fast-paced environment.
• Proficient in ERP systems (e.g., Great Plains, SAP, NetSuite).
• Intermediate to advanced Excel skills (pivot tables, lookups, etc.).
• High attention to detail, accuracy, and time management.
• Knowledge of general accounting principles and expense recognition practices is a plus.
• Strong knowledge of indirect taxes (VAT/GST) is an advantage.

Key Responsibilities:

• Process high volume indirect (non-PO and PO-based) invoices in the company’s ERP system in accordance with standard procedures.

• Verify appropriate coding, approval routing, and backup documentation for non-PO invoices.

• Perform 2-way and 3-way matches for indirect PO invoices.

• Research and resolve invoice discrepancies in coordination with stakeholders.

• Monitor invoice aging and escalate overdue approvals or unmatched items.
• Communicate with vendors regarding invoice status, payment details, and resolution of discrepancies.
• Ensure supplier accounts are reconciled monthly, and discrepancies are resolved.
• Maintain compliance with SOX controls and internal AP procedures.
• Ensure adherence to contract terms, including early payment discounts and net terms.
• Assist with internal and external audits by providing supporting documentation.
• Generate AP reports (e.g., ageing, open items, discount capture).
• Support month-end closing activities, including accruals for unprocessed invoices.
• Reconcile vendor statements and resolve past-due balances or credit memos.
• Track KPIs such as invoice turnaround time, received not posted.
• Identify process inefficiencies and contribute to process optimization initiatives.
• Collaborate with Procurement and Marketing to streamline the procure-to-pay cycle.