Executive Assistant, C-Suite

Company Description

About Adtalem Global Education

Adtalem Global Education is a national leader in post-secondary education and a leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the knowledge and skills to become leaders in their communities and make a lasting impact on public health, well-being, and beyond. Through equitable access to education, environments that nurture student success, and a focus on expanding and diversifying the talent pipeline in healthcare, Adtalem is building a brighter future for communities and the world.

Adtalem is the parent organization of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

Visit Adtalem.com for more information, and follow on Twitter and LinkedIn.

Adtalem believes in a culture of collaboration, creativity, and innovation, which thrives when we can work flexibly.

This is a hybrid position with 3-4 days in the office. 

Job Description

Opportunity at a Glance

Are you an experienced Executive Assistant looking to support a C-Suite leader in a dynamic environment? If you thrive in a role where your professionalism, discretion, and organizational skills are valued, this might be the perfect opportunity for you.

In this role, you will:

• Anticipate and Prioritize: You will proactively anticipate the needs of the CHRO, using your discretion to manage priorities and keep them informed and prepared for meetings, travel, and events. Your ability to stay ahead of the game ensures the smooth operation of the executive office.
• Manage Complex Calendars: You will expertly manage the CHRO’s calendar, coordinating meetings, travel arrangements, and office supplies with precision. Your organizational skills will ensure that everything runs like clockwork.
• Act as a Trusted Liaison: You will be the key point of contact between the CHRO and internal/external stakeholders. Your good judgment will allow you to determine when to handle matters independently and when to escalate them.
• Handle Confidential Materials: With regular exposure to sensitive information, you will handle a wide variety of complex situations, always maintaining the highest levels of confidentiality and integrity.
• Prepare High-Level Documentation: You will create polished presentations and correspondence for the Board and/or other C-Suite colleagues, showcasing your advanced communication skills.
• Maintain Accurate Records: You will develop and maintain organized filing systems, ensuring that information is easily accessible and securely stored, whether in electronic or hard copy formats.
• Support Budget Management: You will assist in budget preparation and expense tracking, ensuring financial accuracy and accountability.
• Organize Large Meetings: You will coordinate meetings across multiple departments, ensuring that all logistics are seamlessly managed.
• Provide Executive Support: You will offer support to other members of the executive team as needed, demonstrating your flexibility and commitment to the team’s success.
• Contribute to Special Projects: You will lend your expertise to special projects and events, providing assistance wherever needed to achieve organizational goals.

Qualifications

• Bachelor's Degree Preferred: However, a combination of education and relevant experience will be considered.
• 8+ Years of Executive Assistant Experience: Prior experience supporting a senior executive leader within an Human Resources capacity is strongly preferred.
• Technical Proficiency: Strong skills in Microsoft Word, Excel, PowerPoint, Outlook, and other Microsoft applications.
• Exceptional Communication Skills: Both oral and written, with the ability to craft high-level documents.
• Organized and Detail-Oriented: Ability to multi-task effectively and maintain composure under pressure.
• Judgment and Discretion: Daily use of good judgment, particularly when handling confidential information, is essential.

Why Join Us?

At Adtalem, we value the unique skills and experiences that you bring to the table. You’ll be a key player in ensuring the success of our CHRO and, by extension, our organization. This is more than just a job—it’s an opportunity to contribute to