Onex, Executive Assistant, London (12 month - Fixed Term Contract)

ABOUT ONEX:

Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our clients and shareholders. Onex became a public company in 1987 and is listed on the Toronto Stock Exchange under the symbol ONEX. Onex’ two primary businesses are Private Equity and Credit. In Private Equity, we raise funds from third-party investors and invest them, along with Onex’ own investing capital, through the funds of our private equity platforms: Onex Partners and ONCAP. Similarly, in Credit, we raise and invest capital across several private credit, liquid credit and public equity strategies.

Our investors include a broad range of global clients, including public and private pension plans, sovereign wealth funds, insurance companies, family offices and high net worth individuals. Onex has $53.1 billion in assets under management, of which $8.3 billion is Onex’ own investing capital. We generate value for our shareholders through two segments: Investing and Asset Management.

The Opportunity: 

We are looking for an Executive Assistant to support the Onex Credit team and assist the Facilities team with day-to-day operations in London.  The expectation is that 75% of the successful hire’s time will be spent on executive administration work and the balance on facilities support; this may change depending on business needs and requirements. The ideal candidate will already have resilient transferable skills, rooted in customer service, looking to grow within a small but high performing team of Executive Assistants. 

Key Responsibilities: 

Executive Administration Support: 

• Maintenance and management of calendars for several team members utilizing Microsoft Outlook.  
• Scheduling of meetings and travel coordination. 
• General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations. 
• Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation. This will the management and coordination of interviews as it relates to team recruitment. 
• Reception duties as required. 
• Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services as required. 
• Process expense reports in compliance with firm policies. 
• Handle incoming communications and respond or redirect as appropriate. 
• Other administrative and reception duties as required.
• Meet guests and make any required beverages. 

Facilities Support: 

• Support the daily operations of the London office. This will include but not limited to managing kitchen spaces and related deliveries. 
• Assist with desk moves, space planning, and meeting room setups. 
• Help track and report facilities issues and follow up on resolutions in a timely manner.
• Act as point of contact in the absence of the Facilities Manager. 

Candidate Profile: 

Qualifications & Attributes:  

• 2+ years of related administrative/executive assistant experience or 5+ years in a customer-facing role. 
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoin