Executive Assistant III

About the Role
Fanatics Live and Marketplace are seeking a dynamic and self-motivated Executive Assistant based in
Los Angeles to provide high-level administrative and strategic support to the CEO located in Los Angeles,
CA. In this fast-paced environment, we are looking for an individual who is detail-oriented, thrives in a
team setting with minimal supervision, and is passionate about contributing to the growth of a business
with offices spanning multiple time zones. This will be a 6 month contract to cover a leave of absence,
with the potential for a full-time role within the business at the end of term.

What you’ll do...
•Calendar Management: Efficiently manage the CEO's schedule, including organizing internal/external
meetings, offsites, and travel arrangements. Coordinate with Family Office assistant on external
engagements.
•Prioritization: Help the CEO prioritize tasks, manage time effectively, and focus on key strategic
initiatives.
•Meeting Preparation: Prepare agendas, take meeting notes, and follow up on action items from
leadership meetings. Keep track of important deadlines and commitments.
•Project Coordination: Assist in coordinating and tracking various projects led by the CEO, ensuring timely
completion and alignment with organizational goals.
•Information Management: Maintain confidentiality and organize sensitive information, documents, and
emails. Prepare briefing materials for meetings and presentations in conjunction with the head of
Strategy.
•Communication: Act as a primary point of contact between the CEO and internal/external stakeholders.
Handle emails, calls, and correspondence with professionalism and discretion.
•Travel Arrangements: Coordinate travel logistics, accommodations, and itineraries for business trips,
ensuring a seamless and comfortable experience for the CEO.
•Event Coordination: Support in organizing company events and special initiatives led by the CEO.

Who you are…
•Bachelor's degree
•Proven experience as an Executive Assistant, preferably in a fast-paced tech environment
•Understands priorities and exercises sound judgment to make appropriate trade-offs
•Must have strong business acumen, be well-organized, have great time management skills and ability to
multi-task within a dynamic, start-up culture
•Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when
interfacing with the business
•Proficient in the Microsoft Office Suite and Google Workspace. Experience with Slack and ClickUp a plus
•Cheerful demeanor with a positive and upbeat attitude. Ability to thrive in a dynamic and fast-changing
startup environment
•Proactive, organized, multi-tasking individual who is self-directed
•Strong customer service orientation, with ability to handle both external and internal stakeholders with
professionalism and maturity