Benefits Account Executive

Company:

Marsh McLennan Agency

Description:

JOB TITLE: Benefits Account Executive

JOB TYPE: FLSA Exempt

ESSENTIAL DUTIES & RESPONSIBILITIES:

Primary Contact with the Producer

Manage the Client Insurance Program, utilizing agency management system.  Generally manages small and less complex accounts than the Senior Account Consultant position.  Duties include those that are done directly (higher level) or accomplished through other resources (i.e. assigned Account Managers or external resources) and not limited to:

• A point of contact with the Producer.
• Responsible for sharing knowledge, providing instruction, and delegating tasks to the Account Manager, Call Center, Benefits Admin, Wellness and iCAF, and any team member not specifically identified,  as per Benefits Timeline.
• Inform Producer of upcoming deadlines and events.
• Maintain R: Drive/client files as per Department Guidelines.
• Manage “workflows” and administration as per Benefits Timeline.
• Manage and monitor administration of client benefit programs.
• Research and answer questions regarding client benefit plans, claims billings, etc.
• Coordinate and/or deliver Wellness presentations for the client to understand full scope of MMA vendor capabilities.
• Demonstrate proactive work style and does not have to be asked or reminded of tasks. Demonstrates a leadership role in all aspects of job performance both within the office as well as with clients.
• In absence of more senior team members, provide direction and guidance to other team members when appropriate.

Primary Contact with the Market Place

• Build and maintain vendor relationships.
• Manage renewal bid/RFP strategy and process.
• Manage ongoing carrier/TPA/Vendor renewal negotiations on clients’ behalf.
• Oversee and monitor creation and maintenance of marketing binder as per Department guidelines and Benefit Timeline.
• Oversee and monitor follow up with carriers to ensure they have everything needed to quote clients’ insurance programs. 
• Oversee and monitor preparation of market spreadsheets.
• Monitor and take appropriate action to ensure satisfactory vendor performance. 
• Stay up-to-date on carrier plans and websites.
• Negotiate with carriers on cost and program design.
• Assist bSwift team with completion of the bSwift requirements document for any assigned clients that are engaging bSwift as their ben admin and online enrollment technology.
• Assist bSwift team with set-up of client web site as directed by Benefits Operations Manager.

Primary Contact with the Client

• Responsible for adherence to MMA Benefit Timeline Checklist to ensure appropriate level of service to client.
• Oversee development and preparation of communication booklets as per Department Guidelines and Benefit Timeline.
• Ability to service our clients effectively through problem solving, appropriate confidentiality, diplomacy, sensitivity and tactfulness.
• Coordinate, present, and attend client meetings.
• Responsible for visibility with client through occasional lunches and on-site visits.
• Schedule mid-year and renewal meetings; prepare materials used in these meetings.
• Enrollment Meetings – Coordinate meeting agenda and times with client and carriers and conduct meetings as necessary.
• Develop stewardship report based on workflows in Benefit Point.
• Capable of Gathering and Analyzing ICAF, Milliman, Aggregate and DMW reports.
  • Initiate own correspondence with clients.  Ensure that these items are delivered or mailed to clients on a timely basis.
  • Visit clients with or without Producer as necessary throughout the year with demonstrated meeting purpose (i.e., pre renewal meeting, post renewal meeting, safety/loss control meeting, and gathering information, delivering policies, collecting payments ….etc.).

Delegate to the Account Manager

• Document compliance with Renewal Timeline and task completion by appropriate team member.
• Ensure that at a minimum the Account Manager performs all tasks identified in the Account Manager job description as well as the renewal timeline.
• Manage development and preparation of communication booklets as per Department Guidelines and Benefit Timeline.
• Manage development and preparation of Request for Proposal.
• Manage development and preparation of client presentation materials / all client deliverables
• Enrollment Meetings – Coordinate meeting agenda and times with Client and Carriers and conduct meetings as necessary.
• Actively demonstrated ability to delegate to Account Manager.
• Ensure documentation to support action