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What Is Cool About This Job

We’re seeking an experienced, proactive Executive Assistant who can provide high-level support to multiple executives while also taking on coordination and ownership of cross-functional programs, events, and strategic initiatives. This isn’t just calendar management, this is a role for a trusted operational partner with technical proficiency, sharp business instincts, and program coordination chops.

This role will be in the office 2-3 times a week in our downtown Austin office.

The Day to Day
 

• Manage the day-to-day calendars of two executives, including prioritization of critical meetings, travel, and sensitive topics.

• Attend key internal meetings to capture, summarize, and track follow-ups and action items.

• Coordinate internal programs, recurring initiatives, team offsites, and department events across business units.

• Prepare and format executive presentations, operational dashboards, and board materials.

• Create agendas, manage timelines, and drive clarity and accountability on cross-functional initiatives.

• Process and track expenses and approvals with attention to policy and detail.

• Act as a liaison between executives and internal stakeholders, customers, vendors, and partners.

• Assist with ad hoc personal or administrative needs as required.

• Help improve internal processes, communication rhythms, and operating cadences for the teams you support.

Your Skills and Experience
 

• 8+ years as an Executive Assistant, with at least 3 years supporting multiple senior leaders.

• Proven ability to manage and coordinate internal programs, strategic projects, or operational events.

• Comfortable attending and facilitating meetings, capturing detailed notes, and driving post-meeting follow-ups.

• Highly organized with exceptional time management and prioritization skills.

• Professional and discreet with a strong sense of confidentiality and judgment.

• Clear and polished written and verbal communication skills.

• High comfort level with G-Suite tools such as Google Slides, Sheets (including Pivot Tables), and Docs.

• Experience with project management tools (e.g., Asana, Smartsheet, or Trello) a plus.

• Positive, collaborative attitude with the flexibility to adapt to changing priorities.

• Experience working with Board members or Legal Counsel is a strong plus.

Perks and Benefits
 

• Ownership Mindset - Company stock options for every employee

• Comprehensive Health Coverage - Medical, dental, vision, and life insurance plans with choice and flexibility

• Fertility Support - Fertility and IVF drug coverage included

• Financial Wellness

  • 401(k) with a 4% company match

  • Company HSA contributions ($750 individual / $1,500 family)

• Peace of Mind - 100% employer-paid short- and long-term disability insurance

• Time to Recharge - Generous PTO, 10 paid holidays, 4 company wellness days, and 1 floating holiday

• Family and Caregiver Leave - Fully paid leave for new parents and caregivers

• Remote Work Support - $500 one-time home office setup stipend

• Invest in You - $100 monthly wellness allowance and free Calm subscription

• Extra Protection - Pet insurance, accident and critical illness coverage, and legal and ID theft protection

• Career Growth - Ongoing education thro