Human Resources Administrative Assistant

Job Summary

This position supports the Human Resources Organization at Mississippi Power.  This job will provide administrative support to the leadership and employees across the Human Resources and Safety & Health teams.  

This position is responsible for providing administrative support including, but not limited to: 

• Provide general administrative support for the HR organization
• Coordinate logistics for department meetings and events
• Organize and maintain supplies for department, including overseeing inventory and ordering
• Provide data and documentation support with high proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.)  assist in maintaining databases and creating reports, presentations, compliance documentation, etc., as needed
• Organize and schedule meetings, while maintaining calendars as needed
• Manage, update and maintain the HR website
• Provide administrative support utilizing ORACLE: procurement card administration, invoice reconciliation/processing, and expense statements, while ensuring designated processes and procedures are followed
• Provide support for bi-weekly timesheet submissions ensuring processes, procedures and proper accounting guidelines are followed
• Ensure proper records management practices (records retention policies) are followed
• Assist in the administration of the Company’s PCL Program
• Manage Service Anniversary program, including ordering and distributing awards, processing invoices, assisting with the annual Service Award Banquet
• Company liaison and contact for MPC retirees, including sending reminders and attending monthly meetings, responding to emails and phone calls, generating yearly check request for each chapter, filing annual report with the Mississippi Secretary of State, assisting with the Retiree Luncheon, and managing the MPC Retiree Facebook page
• Assisting with special projects and tasks within the Human Resources Organization, as needed

Knowledge, Skills, and Abilities

• Proficiency in Microsoft applications including Outlook, WORD, EXCEL, Power Point required
• 3 years or more of administrative support experience or 3 years or more of Mississippi Power Company experience highly preferred
• Invoice reconciliation experience highly preferred
• Maximo or similar software knowledge highly preferred
• ORACLE software experience highly preferred
• Ability to be flexible, organize, prioritize, and perform multiple/diverse activities with minimal supervision
• Ability to make administrative/procedural decisions using sound judgement
• Effective written and verbal communication skills

Behavioral Attributes

• Committed role model of PCL behaviors
• Our Values – Safety First, Intentional Inclusion, Act with Integrity, Superior Performance
• Ability to perform daily with safety-focused attitude 
• Ability to maintain confidentiality of sensitive information
• Ability to work as team player and assist team members with variety of tasks
• Excellent interpersonal skills and self-motivated
• Ability to build and maintain relationships at all levels

 

Mississippi Power, a subsidiary of Southern Company, provides clean, safe, reliable, and affordable energy to more than 192,000 customers and communities in 23 southeast Mississippi counties. For over 100 years, Mississippi Power is a leader in customer service, workforce development and education, environmental stewardship, and employee volunteerism. The company is an industry leader when it comes to working safely, providing around-the-clock reliable service and its expert storm response. Mississippi Power has been at the forefront of innovation in the state through strategic partnerships in electric transportation and solar energy. The company has worked with the Coast Transit Authority to put the state’s first electric public transportation bus in operation and with Forrest County Agriculture High School on the state’s first electric school bus. It also partnered with the Hattiesburg Zoo on a new electric train and worked with the country’s largest Domino’s franchise to electrify its delivery fleet. Also, a leader in renewable energy, Mississippi Power partnered with the Naval Construction Battalion Center to install the first microgrid at a Navy facility. The company was among the first to introduce utility scale solar in the state with nearly 160 MW of renewable energy produced, enough to power 23,000 homes for a year. Mississippi Power’s mission is to provide world-class value to our customers and communities every day.
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