DEPARTMENT OF VETERANS' SERVICES

For Veterans and those who care for them.

GRANTS PROJECT SPECIALIST

Job Location:

Department of Veterans' Services - Headquarters
1688 West Adams Street
Phoenix, Arizona 85007

Posting Details:

Salary: $20.00- $25.00 hourly (DOE) 

Grade: 19

Closing Date: February 25, 2026

Job Summary:

Would you like to be part of an amazing team that helps veterans thrive? At the Arizona Department of Veterans’ Services (ADVS), we are committed to serving and honoring veterans, service members, and their families by ensuring that they receive the highest quality services so they can thrive for a lifetime!

We are looking for an outstanding Grants Project Specialist. This integral position supports the administration of contracts, grants, grant-funded programs, and awarding of community-based grants.

Your rewards:
• The opportunity to receive a pension and healthcare benefits for a lifetime!
• Generous paid time-off benefits
• Wellness, employee assistance programs, plus so much more!

Your Contribution:
• Provide world-class services to improve the quality of life of veterans
• Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
• Use and develop your potential within a supportive team environment

This position may be available for remote work within Arizona, 1-2 days per week in the office.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Support an assigned portfolio of federal and state grants awarded to the Agency, relevant grant sub-recipients and sub-contractors, and community-based grant recipients from the Veterans Donation Fund (VDF)
• Support the Public and Intergovernmental Affairs Division's grant and contract processes, VDF processes, key lifecycle tasks, and identifies/solves/determines appropriate resolutions for grant/contracting related problems
• Analyze program service needs and coordinate the preparation and development of grant and contract documents including grant funding proposals and applications, budget justifications and narratives, scopes of work, Requests for Proposal (RFPs), ISA/IGAs, contract amendments, and other related documents for grants/ contracts in portfolio
• Develop narrative reports and provide information to funding sources and agency staff
• Support assigned pre- and post-award lifecycle tasks for assigned portfolio including VDF Small and Large Grants, participate in pre-application conferences, evaluate proposals & recommendations for award, implement goals & objectives in grant requirements, monitor sub-awards/contracts, conduct site visits as needed, receive reports & deliverables from sub-recipients/sub-contractors/grant recipients, and provide technical assistance
• Assist with the performance and compliance monitoring process for assigned portfolio, and compile status reports on project timelines, budgets, program expenditures, extensions, amendments, invoicing and receipting, deliverables, and other related documents and reports to drive improvements and agency decisions
• Use process adherence tools to ensure federal/state compliance
• Coordinate payment authorizations in coordination with supervisor and the agency's Financial Services Unit
• Maintain the VDF Request for Grant Proposals (RFGP) database, provides direct communication with applicants to clarify eligibility/guidelines and obtain additional information as needed prior to submission
• Review submitted proposals, budgets, and supplemental materials for completion and confirm applicant eligibility in accordance with grant requirements and other regulations
• Prepares completed applications and facilitates reviews with the Grant Committees
• Assist with management of the VDF Grantees, monitor awards/contracts, receive reports and deliverables