Temporary Administrative Program Coordinator – Recruitment Events

                    

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job Title

Temporary Administrative Program Coordinator – Recruitment Events

                        

Location

Beachwood

                    

Facility

Cleveland Clinic Administrative Campus

                     

Department

Talent Acquisition-Caregiver Office

                      

Job Code

T24036

                     

Shift

Days

                       

Schedule

8:00am-5:00pm

                       

Job Summary

                         

Job Details

Cleveland Clinic is seeking a Temporary Administrative Program Coordinator – Recruitment Events to join our Talent Acquisition team on a temporary basis from October 2025 through October 2026. This role plays a key part in the planning, coordination, and on-site execution of recruitment events such as career fairs, celebrations, interview days, social engagements, and other talent attraction initiatives.

The ideal candidate will be detail-oriented, proactive, flexible, and service-minded, with strong organizational and communication skills. This is a fast-paced, hands-on role that requires event logistics support, lead generation at events, and a passion for connecting people to purpose.

A caregiver in this position works days full-time 8:00 a.m. – 5:00 p.m. 3 days/week minimum on-site at CCF Administrative Campus Beachwood location. *Please note that this is a temporary role from October 2025 – October 2026 (40 hours/week) with potential for early contract end, provided with a 60-day notice. Some travel (up to 100+ miles) and weekend or evening hours requirements.

A caregiver who excels in this role will:   

• Coordinate and provide administrative support for recruitment events
• Travel to and set up for events (includes physical labor/lifting of supplies)
• Serve as on-site contact and engage with event attendees and leads
• Assist with event execution, guest experience, and follow-up
• Learn and support recruitment strategies and candidate engagement
• Collaborate with internal teams to deliver high-quality event experiences
• Lead orientation and records management activities and ensures standards are maintained. 

• Develop and update interdepartmental education programs. 

• Assist with scheduling, coordination, preparation and communication of meetings. 

• Facilitate and attend meetings and records key outcomes. 

• Identify key milestones and deadlines. 

• Communicate project status and requirements to achieve results. 

• Research, analyze and organize information for presentations. 

• Assist department leadership with large or complex projects. 

• Initiates or leads projects. 

Minimum qualifications for the ideal future caregiver include:   

• Associate’s Degree and three years of administrative or project management experience OR Bachelor’s Degree and one year of experience OR High School Diploma/GED and five years of experience 

• Strong computer skills and experience with software applications 
• Reliable transportation and willingness to travel

Preferred qualifications for the ideal future caregiver include:   

• Bachelor’s Degree in Business Administration, Healthcare Administration or related field 

• Healthcare or related organization experience 

• Experience developing healthcare, financial or education programs 
• Comfortable with physical labor (e.g., lifting, event setup)
• Ability to engage with event attendees and support lead generation
• Experience with event planning, recruitment, or program coordination

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move to 25 pounds                

Personal Protective Equipment:

• Follows standard precautions