Material Coordinator, Engineer and Asset Management

Job Summary:

Reporting to the Supervisor this position is responsible for the procurement of goods and services, internal customer service, and requisition management. As the primary point of contact for the organization’s transactional procurement needs, the Material Coordinator primary work includes conducting project specific competitive requisitions and the issuance of material requisitions into the system.

Job Description:

• Coordinates project material needs through effective communication, reporting, and tracking to ensure inventory material availability to programs/projects.

• Receive and evaluate BOM to request the missing information to Specification Documents, Inventory and Engineering area, follow the areas to get the information and be able to enter the data in Asset Suite or Oracle.

• Responsible to create and track Material Requisition and Contract Requisition in the systems (Asset Suite) and ensure consistency on the process.

• Responsible to create and track one-time requisitions in the systems (Oracle) and ensure consistency on the process.

• Responsible for creating requisitions documents or contracts according to the procurement manual.

• Works closely with project managers and engineering personnel to translate project milestones to material requirements & need by dates.

• Ensure inventory availability for specific to programs/projects expedites, track and coordinates material from various sources to the point of receipt and dispatch to project sites.

• Communicates with Project teams to mitigate impacts to project delivery-based material availability

• Coordinate with Inventory (warehouse) staff to ensure material is available at defined laydown locations/LUMA sites.

• Responsible for tracking the requisitions to the different company departments.

• Responsible for tracking the requested materials to vendors by email and phone.

• Responsible for updating tracker reports by project sharing the information to the personnel involved.

• Participate in Materials update meetings, presenting the materials requisition updates.

• Identifies and escalates end-to-end material process gaps that may affect overall project delivery/execution.

• Complies with developed LUMA standards, policies, guidelines, strategies, and best practices.

• Participates in Emergency Response activities, including being available to respond to emergency after-hours callouts, as directed.

• Follow all policies and procedures.

• Other duties as assigned.

Additional Job Description:

Education and Experience

• Associate degree in Business Administration, Management, Office Systems, Engineering or related field is required.

• Two to three (2-3) years of experience in materials coordination, materials planning, shipping, logistics, purchasing and/or warehousing or an equivalent combination of education and experience.

SKILLS

• Fluent in Spanish (being able to read, speak, and write). Spoken and written English fluency is required.

• Ability to deliver/present professional translations of operational data through reports, presentations, and emails.

• Experience with Material Requisition, Material Coordination, and working in a project environment.

• Strong communication skills, interpersonal, negotiation, problem-solving, task prioritization, flexibility to respond, facilitate and action critical items and tasks.

• Organized, flexible, and capable of effectively managing competing priorities with minimal direct supervision.

• Be able to adapt to new tools, systems and databases.

• Proficient in excel/access, Word, Outlook, Visio, PowerPoint, SharePoint and capable of manipulating workbooks/databases with large amounts of data.

• Strong candidates demonstrate experience in a high-pressure environment with many competing priorities.

• Strong administrative skills.

LICENSES / CERTIFICATIONS:

• Valid driver’s license

Travel Requirements:

• Travels: Yes

• Percent of time: 30% approximately

PHYSICAL DEMANDS:

If one-third of the time – “seldom” or “occasionally” If one-third to two-thirds of the time or more occasionally to frequently” If more than two-thirds of the time – “constantly”]

• Stationary Position -Frequently

• Pushing/Pulling/Reaching - Seldom

• Kneel - Seldom

• Lift/