Clinical Business Operations Representative 1 (H)

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The Department of Dermatology has an exciting opportunity for a full-time Clinical Business Operations Representative 1 to work in Miami, FL. The Clinical Business Operations Representative 1 facilitates the prompt resolution of problems related to pre and post care that arise in daily clinical operations. The incumbent performs general administrative and receptionist functions, to include answering incoming calls, efficient management of patients, and the acquisition of necessary patient care and records. The Clinical Business Operations Representative 1 assists patients in a courteous, efficient and professional manner and ensures adherence to divisional and departmental service standards.

• Assists the department in managing expectations surrounding pre and post patient care.

• Obtains or reviews all patient demographic information, insurance information and referral numbers.

• Reviews clinical records for completeness including authorization, signatures, missing data and other patient information.

• Answers multiple telephones for the department: triage incoming calls, responds to questions, directs calls, and documents messages in the appropriate software.

• Greets visitors and callers, handles their inquiries, and directs them to the appropriate employee according to their needs.

• Works cooperatively with fellow employees to solve problems and enhance the smooth and efficient flow of the practice.

• Provides coverage for responsibilities of co-workers when assigned or as need arises.

• Develops and promotes the use of effective methods of communicating with physicians, managers, peers, trainees, and staff on a regular basis.

• Maintains confidentiality of all information.

• Adheres to University and unit-level policies and procedures and safeguards University assets. 

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS                                                                                                         

• High school diploma or equivalent

• No previous experience

• Skill in data entry with minimal errors.

• Ability to communicate effectively in both oral and written form.

• Ability to work evenings, nights, and weekends as necessary.

• Skill in collecting, organizing and analyzing data.

• Ability to work independently and/or in a collaborative environment.

• Commitment to the University’s core values.

DEPARTMENT SPECIFIC FUNCTIONS

• Obtain request forms from Lab, assure that biopsy numbers are in consecutive order and are accounted for.

• Enter patient demographic information in Power Path  computer system.

• Enter clinical description and grossing measurements for each specimen in Power Path.

• Obtain biopsy request forms and tapes from Dermatopathologist.

• Enter biopsy number in system and pull up demographic topography information.

• Enter any “canned” macro codes in system. Edit macro text if necessary.

• Transcribe dictation for each biopsy. This will include, but not limited to, the diagnosis, microscopic findings dermatopathologist interpretation and notes to referring physician regarding the specimen.

• After the Dermatopathologist has signed out all reports, put request forms and reports in numerical order, attach a copy of the biopsy count list and forward to Billing Registration office.

• Answer telephones, asist caller or re-direct call.

• Record request for courier services in Log.

• Prepare all paperwork and select slides for consults that are sent out and record in lab log and file copies in consult binder.

• Review consult binder every Friday to determine if slides are outstanding.

• Print daily specimen log.

• Print case backlog report for doctors and check cases that are pending for deepers.<