Yacht Accounts Assistant

SUMMARY:

Provide financial administrative support to the Yacht Account Managers within the Company.  Duties include, but are not limited to general clerical, bookkeeping and accounting, A/P, assistance with crew-related issues, project-based assistance such as refit and charter accounting. Interact and communicated to third party representatives, (i.e.  Captain, Owner's Rep, Owner). To reflect and maintain a professional company image whether in-person, through telephone interaction or when attending industry related functions.

PRIMARY RESPONSIBILITIES: 

• Initiate and supervise the set up of Bank Accounts and Credit Cards for new vessels and Captains 
• Assist Yacht Accounts Managers daily. 
• Assist with accounts payable – including data entry, check processing, wire transfer entry, check mailing and document scanning. 
• Assist with payroll processing, including knowledge of tax and foreign withholding regulations, processing wires, ACH’s and checks, payroll liability calculations and payments. 
• Assist with month end audits of the vessel’s cash and credit card accounts. 
• Assist with maintaining crew documentation, including knowledge of yacht ratings and US and foreign Visa issues.
• Assist with annual W-2 and 1099 processing. 
• Assist with annual forecasts & budgets. 
• Assist with budget discrepancies to the captain monthly. 
• Assist with new bank account setup and credit cards as needed. 
• Assist with email monitoring, bill payment etc. when a yacht account manager is on holiday. 
• Answer phones, meet and greet ‘walk ins’.

ADDITIONAL RESPONSIBILITIES: 

• Banking – deposits at local bank branches.
• Post office, FedEx handling.
• Order office supplies, general Fairport office support and errands as needed.
• Attend boat shows and other industry related events

KNOWLEDGE & SKILL REQUIREMENTS: 

• Must be computer proficient – software used will include Microsoft Office including Excel, Word, Adobe, Microsoft Outlook, Quicken and QuickBooks.
• Duties require professional verbal and written communication skills.  Basic office and filing skills. 
• Friendly and cheerful attitude with excellent interpersonal skills.
• Acquire knowledge of industry standards and lifestyle.
• Task prioritization.
• Highly organized.

 

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