Administrative Business Partner for CPO

Fastly helps people stay better connected with the things they love. Fastly’s edge cloud platform enables customers to create great digital experiences quickly, securely, and reliably by processing, serving, and securing our customers’ applications as close to their end-users as possible — at the edge of the Internet. The platform is designed to take advantage of the modern internet, to be programmable, and to support agile software development. Fastly’s customers include many of the world’s most prominent companies, including Vimeo, Pinterest, The New York Times, and GitHub.

We're building a more trustworthy Internet. Come join us.

Posting Open Date: November 13, 2024

Anticipated Posting Close Date*: December 13, 2024

*Job postings may close early due to the volume of applicants.

The Administrative Business Partner (ABP) to the Chief Product Officer (CPO) at Fastly is a strategic partner who supports and optimizes the effectiveness of the CPO and the broader Product organization. This role goes beyond traditional administrative support, playing a key part in stakeholder management and business operations to align with the CPO’s strategic initiatives and objectives. In a fast-paced, innovative environment, the ABP ensures seamless coordination and communication, contributing to the overall success and efficiency of the Product division.

At Fastly, administrative professionals are valued for being proactive problem solvers, exceptional communicators, and highly organized leaders who take initiative to improve processes and foster collaboration. The ABP must excel in multitasking, thrive under pressure, and display strong judgment and discretion.

What You’ll Do as the Administrative Business Partner to the CPO:

• Core Administrative Management: Efficiently oversee a variety of administrative tasks, including managing the CPO’s calendar with precision, handling scheduling complexities, and ensuring optimal time management.
• Meeting Preparation: Organize and prepare meeting materials for internal and external stakeholders, ensuring agendas, supporting documents, notes, and Action Items/ follow-ups are complete and timely.
• Communication and Liaison: Serve as the key contact point between the CPO, leadership team, and cross-functional teams, facilitating clear communication and prioritizing critical information throughout the product organization. Manage communication for product all-hands meetings and oversee Slack channels for the product organization, among other areas, ensuring that clear communication protocols are established and maintained across the org.
• Project Coordination: Assist with high-priority projects, coordinating timelines and ensuring that project milestones are met in alignment with the CPO’s strategic goals.
• Travel Coordination: Arrange complex international travel itineraries, ensuring the most efficient use of time and resources, while addressing any last-minute changes or issues.
• Expense Management: Manage expense reports with accuracy, ensuring timely submissions and compliance with budget policies.
• Process Optimization: Identify and implement improvements to administrative processes to enhance productivity and support seamless operations.
• Team Support: Contribute to the operational effectiveness of the Product leadership team by coordinating and driving invites for key meetings involving the CPO and Senior Staff, collaborating with other admins to ensure seamless logistics and workflow optimization. Additionally, assist with the preparation for quarterly product reviews and product-related events.
• Event Planning: Lead or assist in planning team off-sites, summits, and other strategic events involving the Product organization and cross-functional partners.

What We're Looking For:

We are seeking an experienced, reliable, and resourceful Administrative Business Partner who thrives in a dynamic and innovative environment. The ideal candidate will possess the following:

• Exceptional Organizational Skills: Proven ability to manage multiple projects and responsibilities with unwavering attention to detail.
• Proactive Problem-Solving: Demonstrates a forward-thinking approach to anticipate needs and preempt potential challenges.
• Strong Communication Skills: Ability to clearly and effectively communicate across various levels of the organization, including senior leadership. This includes the confidence to seek clarification and express when a request is unclear to ensure alignment on objectives.