Administrative Assistant, WIC Engineering

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth. 

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences. 

Join our team! We’re building a world where Identity belongs to you.

Administrative Assistant, WIC Engineering

The Administrative Assistant will focus on providing administrative and calendar support to multiple executives within our Workforce Identity Cloud Engineering Org. The right candidate is efficient, professional, creative, motivated and thrives in a fast-paced environment! This role will have the ability to work cross-functionally across the company and the Administrative Assistant must be confident, proactive and have the ability to stay steps ahead of the team. Maintaining confidentiality is a critical aspect of this position.

 

What you’ll be doing 

• Calendar management - coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities.  This role will involve heavy calendar management. 
• Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
• Field incoming requests; exercise strong judgment and discretion with highly confidential information.
• Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite).
• Maintain trusting relationships with customers, prospects, team and contacts
• Provide backup support for other Admins in the department

 

What you’ll bring to the role

• Minimum 3+ years of professional experience; ideally supporting 3 or more executives
• Ability to interact in a professional manner with customers, prospects and internal team
• Experience with web-based scheduling and collaboration tools; GSuite, Coupa, Navan, Zoom, and Workday
• Experience with arrangement of schedules and logistics, at times, across multiple time zones
• Outstanding time management skills and attention to detail
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast paced environment
• Excellent common sense and ability to make solid judgment calls autonomously
• Ability to be proactive and anticipate next steps
• Get along well with a variety of personalities; team player attitude
• Ability to prioritize multiple tasks
• Experience planning company events and managing logistics within budget

#LI-CM2

 

Below is the annual base salary range for candidates located in California. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.   

The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $90,000—$136,000 USD

What you can look forward to as an Full-Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Fostering Diversity, Equity, Inclusion and Belonging at Okta 

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful version