APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The College of Earth and Mineral Sciences (EMS) is seeking a motivated and enthusiastic professional to serve on an administrative team providing support to undergraduate academic advising, recruitment, career counseling, learning support, and engagement activities within the Ryan Family Student Center, a busy and exciting place centered on building student community and fostering student success.  

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None

 

Duties include scheduling advising appointments; managing social media accounts, submitting work orders; reserving rooms; answering phones; handling inquiries from parents, prospective students, and current students; assisting with office communications and newsletters; arranging visits for prospective students and their families; and assisting with college recruitment, retention, and advising activities as well as other undergraduate programs.   

The applicant will be responsible for overseeing center operations (ordering supplies, ensuring the café area is clean, helping to supervise student front-desk workers), and covering the front-desk duties when needed. Proficiency with Microsoft Office or comparable software suite is required; familiarity with SIMBA, LionPATH, Slate, and Starfish systems is preferred.   

Excellent interpersonal, organizational, and written and oral communication