OFFICE COORDINATOR (option 2 Keyboarding)

Agency :  Department of Human Services 

Opening Date: 5/20/2024
Closing Date/Time: 06/03/2024 
Salary:   Anticipated Salary: $3,700 - $5,041 per month ($44,400 - $60,492 per year)  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC014   

 

 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  37437

Position Overview

Under general direction in the Bureau of Collections, Fiscal Services, DHS, provides secretarial and complex, specialized office support functions to Revenue Management Manager and staff, assisting other Bureau’s within Fiscal Services as needed.  Utilizing personal computer, keyboards a variety of difficult and complex materials from rough draft or handwritten hard copy which contain legal terminology such as memos, tabular statements, statistical reports, etc. which involve formatting the production of reports, rules, etc.  Establishes and maintain all office files for Revenue Management accounts, including suspense, tickler and follow-up files.  Maintains various manuals and rules.

Job Responsibilities

1. Provides secretarial and complex, specialized office support functions to Revenue Management Manager and staff, assisting other Bureau’s within Fiscal Services as needed. 
2. Utilizing personal computer, keyboards a variety of difficult and complex materials from rough draft or handwritten hard copy which contain legal terminology such as memos, tabular statements, statistical reports, etc. which involve formatting the production of reports, rules, etc.
3. Establishes and maintain all office files for Revenue Management accounts, including suspense, tickler and follow-up files.
4. Maintains various manuals and rules.
5. Receives, opens, sorts, date-stamps, and distributes incoming mail.
6. Performs all duplicating functions for the unit.
7. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college OR completion of high school and two (2) years of related office experience OR two (2) years of independent business experience.
2. Requires ability to keyboard accurately at 30 wpm.

Work Hours:  8:30am - 5:00pm Monday-Friday  
Work Location: 600 E Ash St, Springfield, Illinois, 62703  

Office of Fiscal Services

Bureau of Collections

Revenue Mangement
Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group:  Office & Administrative Support; Social Services  

 

About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of empl