Director, Events and Conferencing

Thank you for your interest in working at William Paterson University.

The Director reports to the Associate Vice President of Finance and works closely with management in the office to manage the planning, execution, and management of all university events and conferences, encompassing internal and external events, while also overseeing campus space rentals and ensuring smooth operations. Creates and maintains a dynamic student workforce with emphasis on promoting learning, and business skill development in a diverse multi-cultural setting. The Director operates independent judgment, is responsible for processing rental revenue transactions, possesses entrepreneurial skills, and financial acumen to make business decisions. The Director represents the department during evening and weekend meetings and events as warranted.

We invite you to join William Paterson University: a wonderful community to learn, work, grow, and thrive. William Paterson University has been named to Forbes’ prestigious “Best Employers by State” list for 2024, recognizing the institution as one of the best-ranked employers in New Jersey based on nationwide surveys. WP is one of four education institutions on the Garden State’s list this year. Here is the link to the article forbes-best-in-state-employers-new-jersey-2024. William Paterson University is among more than 40 companies and organizations that will be honored with a 2024 NJBIZ Empowering Women Award for their commitment to supporting and elevating women employees.

William Paterson University employs approximately 1000 full time employees in the state who work in a variety of positions ranging from professors to administrative assistants and administrators, physical plant operations, campus police, athletics coaches, academic advisors, and more. William Paterson University supports a remote friendly hybrid work schedule for this role. William Paterson also boasts a four-day summer work week from mid-May to mid-August (Fridays off), during which all employees participate in our award-winning Summer Learning series.

Spanning more than 400 wooded acres in suburban Wayne, New Jersey – just 20 miles from New York City – our campus is one of the most diverse in the nation and it ranks in the top 4 percent of colleges for social mobility. William Paterson is a strong proponent of employees growing their careers there. More than fifty percent of the University’s roles are filled by promotions from within. We’re not only committed to social mobility for our students, but also for our employees.

Your work as a member of our team is important to our students and to the progress of our University. What you do here matters, and we value every contribution.

Role Description

The Director reports to the Associate Vice President of Finance and works closely with management in the office to manage the planning, execution, and management of all university events and conferences, encompassing internal and external events, while also overseeing campus space rentals and ensuring smooth operations. Creates and maintains a dynamic student workforce with emphasis on promoting learning, and business skill development in a diverse multi-cultural setting.  The Director operates independent judgment, is responsible for processing rental revenue transactions, possesses entrepreneurial skills, and financial acumen to make business decisions.  The Director represents the department during evening and weekend meetings and events as warranted.

Major Duties and Responsibilities

• Develops, implements, and conducts campus training on events and conferencing for staff to ensure efficient functioning of events and conferencing functions.
• Develops and implements event and conference growth strategies aligned with the university's goals.
• Coordinates with various stakeholders, including faculty, staff, students, and external clients the planning, execution, and evaluation of events and conferences in collaboration with other management.
• Provides event planning consultation to administrative departments and outside clients, conducts facility search, verify availability, identifies, and recommends locations best suited to support event needs.
• Manages budgets, timelines, and resources for events and conferences.  Manage the entire event lifecycle, from initial planning to post-event evaluation.
• Develops, implements and maintains event management systems and procedures.
• Manages and actively solicit for external events and campus space rentals   Develop and implement a strategy to attract external clients and increase revenue from campus rentals.  Market university facilities and services to potential clients.  M