(USA Only) Contracts, Procurement & Budgeting Program Manager

Contracts, Procurement & Budgeting Program Manager  

We are looking for a Program Manager with experience in Procurement and Contracts. This role will require an understanding of budgeting mechanics, including P&L calculations, accounting entries analysis and error resolution through collaboration with business stakeholders, procurement and finance teams, accounting, and in some instances, Financial Technology team. An additional requirement is a detailed understanding of procure-to-pay purchasing life cycle that directly ties and impacts budgeting methodology. This person will be responsible for all budget versus actuals analysis and associated procurement activities for several Platform Engineering (Infrastructure, IT and Security Engineering) teams’ External Spend and Cost to Serve budgets, including keeping all trackers and systems up to date and accurate with actual spend to date. This role will be stakeholder and partner-facing, working with engineering managers, directors and VPs, as well as partner teams including Strategic Finance (who will be a consumer of the data outputs from this role), Accounting, Strategic Sourcing, Financial Operations, and others. Additionally, this role will require quick turnaround, accurate ad hoc reporting and analysis for various project analyses and strategic efforts. Additionally they will support a buildout of an optimized program with a structured partnership aligned to Sourcing-managed contract renewals per category of spend, as well as to manage and influence new stakeholders into a standardized and appropriate approach around contract renewals, proactive budgeting and supplier management.

Job Responsibilities:

Responsible for budget tracking and reporting for Platform Engineering External Spend and Cost to Serve spend at project and budget line item level. The selected individual will be fully cross-trained in all activities performed by the team, become a subject matter expert of the end-to-end procure-to-pay process at Uber, and be capable of appropriately directing, prioritizing the execution of work, resolving escalations, as well as hands-on performing the job responsibilities listed below as related to budgeting, forecasting and associated purchasing/procurement activities end-to-end.

Contracts

Maintaining a contract database with all associated metadata

Tracking contract renewals and proactively engaging with the business to validate whether renewal will take place & reconciling with the forecasting team and the Sourcing team

Liaising between the business, Sourcing, and legal teams to facilitate the contract renewal process 

Processing intake for new contracts into the system workflow and facilitating the contract as it flows through Legal review and Sourcing negotiation. 

Helping optimize and document the contracts management program from all angles

Creating and maintaining wiki reference guides on the contracts process for the wider organization

Serving as the SME and the go to person for the contracts process logistics with all partner teams - Sourcing, Legal, business stakeholders, procurement and forecasting teams.

Budget/Forecast/Actuals Management - manage updates to two several hundred million dollar Platform Engineering budgets at project level, by:

Staying aligned with budget owners to re-forecast future periods and review actual spend trends after parsing General Ledger on a monthly basis (and mapping transactions, amortization and accrual entries to budget line items through semi-automated and manual mapping methods). 

Aligning with strategic finance and providing variance reasons as well as bottoms up