Office Administrative Assistant

The Algorithms, Modeling & Assessments (AMA) Division of ARA is seeking an energetic, well-organized Office Administrative Assistant for our Arlington, VA office.  The qualified candidate will have 4 - 5 years of previous experience as an administrative assistant.  AMA’s Office Administrative Assistant will provide support to ensure efficient operations of the office. The successful candidate will be responsible for performing a wide variety of administrative support tasks in support of a multidisciplinary team.

Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

What you’ll do as an Administrative Assistant:

• Provide administrative support to the Division technical staff, including:
  • Answer incoming telephone calls.
  • Meeting preparation and support (i.e. teleconference, food, visitor log)
  • Greet and check in visitors.
  • Order and manage office supplies.
  • Manage conference room scheduling.
  • Submit and coordinate facilities work orders.
  • Other general administrative duties as assigned.
  • Receive, send out and sign for FedEx, USPS, UPS, etc. packages.
• Book travel and expense trips for Senior Management
• Assist the Assistant Division Manager with managing tasks related to facilities, office renovations and office leases for AMA’s other geolocated facilities.

Administrative Assistant Position Requirements:

• Ability to obtain a Security Clearance
• Requires High School diploma or equivalent and 4-5 years of related experience.
• Ability to multi-task.
• Ability to keep sensitive information confidential.
• Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.
• Excellent oral and written communication skills
• Must be able to utilize resources in order to meet deadlines.
• Strong attention to detail
• Self-Starter who takes initiative
• Basic knowledge of Microsoft Word, Excel, Power Point, and Outlook
• Strong Interpersonal skills
• Excellent organizational and time management skills

Administrative Assistant Position Preferences

• Experience with SharePoint
• Experience with Concur Travel System
• Active Secret security clearance

Applied Research Associates, Inc. Company Information:

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 1,100 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.