Administrative Assistant (H)

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The University of Miami Health System has an exciting opportunity for a full time Administrative Assistant to work at Lennar Foundation Medical Center in Coral Gables. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS                                                                                                           

• Supports department and/or department leadership with daily clerical tasks.

• Prepares basic reports, charts, budgets and other presentation materials.

• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.

• Plans meetings and takes detailed minutes, as needed.

• Answers phone calls, provides information to callers or connects callers to appropriate staff.

• Schedules appointments and updates calendars.

• Makes travel arrangements and reservations for department leadership and staff, as needed.

• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

• Greets and provides general support to visitors.

• Develops and maintains department filing system.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Addendum

Provides administrative support for multiple programs and projects and work in conjunction with the Provider in Lennar. Schedule patients and assist with the providers calendars and the day to day operations of the Motility Clinic at Lennar. Follow up coordination of care using EPIC and in-basket communication.

Primary Duties and Responsibilities:

(Performs duties and responsibilities under minimal supervision)

• Completes assignments requiring the collection, and organization of data; may provide analysis.
• Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel and/or purchasing.
• Serves as a primary information resource regarding department and program policies, procedures, and operational functions.
• May lead the work assignment of student workers and temporaries.
• Maintains calendar, types, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics.
• Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals using EPIC and the in-basket or e-mail.
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Orders office supplies.
• Schedule future appointments using EPIC as needed for the providers and ensure accurate registration with Patient Information.
• Composes correspondence or selects standardized formats.
• Prepares financial forms (IDRs, BEFs, Pos, work orders, check requisitions, etc for department).
• May provide ancillary support to physicians, clinical activities, business services, student services, etc.
• Performs other duties as assigned.
• Obtain auth/referral when applicable
• Other duties as assigned

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

High school diploma or equivalent

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.

• Ability to accurately prepare and maintain records, files, reports and