Senior Manager Creative Shoot & Production Operations (m/f/d) - Part-time (19,5h/week)

Purpose & Overall Relevance for the Organization

Driving operational excellence and refining all relevant processes of the Global Creative Shoot & Production team.

 

Key responsibilities:

• Production Planning: Lead the Production Planning and Forecasting of the adidas Global Creative Shoot and Production team (incl. resourcing and briefing). Work closely with Jellyfish, the external managed service provider for Production Services, on the seasonal production scope and resource requirements. Provide support in agile and reactive resource & briefing management.

 

• Agency management: Build a strong, professional and effective relationship with our external partner Jellyfish. Liaise closely with their key stakeholders on overall management, production forecasting and management, processes and optimisation, and reporting (QBRs, financials). Inform key internal stakeholders when needed.
   
• Relationship Management & communication: Build strong and effective relationships with the adidas Creative Shoot and Production team, as well as relevant members of the Brand Marketing Operations team and other key internal departments (e.g. Procurement, Legal). Be a central point for onboarding and information sharing across the team. Support the Director Production Operations on special Creative Shoot & Production projects. General support for the wider Brand Marketing Operations team.
   
• Production Process Management: Input on/Support on/Lead the creation, development, implementation of production standards, processes, policies & tools. Maintain and refine centralized documents and tools (e.g. Production Guidelines). Assess the need for creating new, or improving existing processes and work closely with relevant stakeholders to create and implement them.
   
• Reporting: Responsible for Data Reporting tools, analysis, presentation of reports and strategic guidance to Senior Management. Responsible to create regular reporting to key stakeholders, e.g. Shoot Calendar to the Comms teams. 
   
• Financial management: Responsible to set up, monitor and evaluate the financial process accurately with our partner Jellyfish and other relevant partners.
   
• Production Administration/ operational Infrastructure: Be the owner of the infrastructure relevant to the Production Process including SharePoint, Production Planner, Timeline reporting, General Budget tracker, and optimize the usability and data accuracy.

 

Key Relationships

Internal:

• Global Brand Marketing Production Operations team
• Global Brand Marketing Operations teams
• Global Creative Shoot & Production
• Global Brands Marketing and Communication teams
• Global Studio A team
• Finance and Group Procurement (incl. GBS), Legal, Partnership teams

 

External:

• External Creative Partners & Agencies (account + production teams)
• External Production Partners and Suppliers and Consultants
• External Operating Partner for Production
   

Knowledge, Skills and Abilities:

• Strong team player
• Excellent knowledge in process implementation with a  focus on verbal /people skills
• Knowledge and interest in continuing to learn and identify new technologies and tools including technical parts such as softwars and excel
• Proven abilities in project planning and process optimization
• Ability to work independently

 

 

Requisite education and experience / Minimum qualifications 

 

• 6+ years’ experience in project management, process management or brand communications
• Experience in working with external partners eg. agencies
• Great knowledge in bringing processes to life especially when working with creative people
• Very strong people skills and pragmatic in finding solutions
• Proficient in Microsoft Excel
• Fluent (spoken and written) in English

 

This is a part time position for 19,5h/week.