University of Colorado Anschutz Medical Campus

Department: College of Nursing

Job Title: Faculty Support Assistant

Position #:00706742 – Requisition #:38441

Job Summary:

The purpose of this position is to implement a full range of administrative support tasks and processes for the Clinical Teaching and Research faculty while staffing the CU Nursing Faculty Support Desk in ED2N on the 4th floor. This position’s administrative focus includes word processing, maintaining electronic records, scheduling meetings, taking meeting minutes and handling all logistics for assigned meetings, and various other duties and tasks. This position will also support various faculty standing committees with logistical support with booking rooms, setting up remote meeting options, taking meeting minutes, etc. Finally, this position will support logistics related to faculty recruitment and data entry in Interfolio as assigned.

Key Responsibilities:

Administrative Support (60%)

• Provide consistent and high-quality administrative support to assigned Faculty within the CU College of Nursing. 

• Faculty Support Requests should be processed within established deadlines and at the highest level of service with consistent execution. 

• Categories of faculty administrative support may include printing, copying, scanning, ordering desk copies, booking travel, meeting logistics (room reservations, remote meeting setup, etc.), ordering parking codes as requested, processing mailing requests, providing basic computer support to faculty, basic document editing, formatting, and basic document creation. 

• Coordinate faculty committee meetings, as assigned, including room scheduling, location, notification of members, distribution of reminder letters, and agenda.

• Attend assigned meetings, record minutes, and distribute minutes and appropriate attachments to all members.

• Expedite and distribute outgoing and incoming mail on a daily basis.

Human Resources Administrative Support (25%)

• Supports HR functions within the College of Nursing related to faculty, including but not limited to: Filing faculty forms, including supporting the annual evaluation of faculty in the on-link database (Interfolio) folders, and following established policies and procedures.

• Helps faculty fill out appropriate forms to support their requests and helps in routing forms through the HR team for processing.

• Supports recruitment processes as assigned by scheduling rooms, setting up remote meeting options, copying and collating materials as needed, helping candidates on their interview days, and other recruitment logistical tasks as assigned.

Travel Arrangements and Expense Processing (15%)

• Interact with community, student population, faculty, administration, and staff to maintain effective work relationships and communication patterns.

• Answer telephone in several capacities: provide answers to inquiries regarding division faculty, including verbal and written communication with students, and outside agencies, communicating with faculty and staff. Conduct computer correspondence through e-mail.