Capital Asset Accountant

Title: Capital Asset Accountant

State Role Title: Financial Services Spec II

Hiring Range: $64,750 - $105,219

Pay Band: 5

Agency: VA Dept of Transportation

Location: Central Office, Richmond, Virginia

Agency Website: https://www.virginiadot.org/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce an opportunity to serve as a Capital Asset Accountant in our Central Office Fiscal Division. This position is located in Richmond, Virginia.

What drives you?  Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation (VDOT), we have something for you.  

The selected candidate will administer, manage and maintain statewide programs ensuring VDOT compliance and accountability with Department of Accounts (DOA state) requirements including compliance with Generally Accepted Accounting Principles (GAAP) and the Governmental Accounting Standards Board pronouncements.

Position-specific responsibilities and duties will include but are not limited to:

Major Equipment - Develop and maintain internal policies and procedures for the Statewide Major Equipment Program in accordance with the requirements of the DOA policies and procedures. Maintain the Major Equipment Database, performing data entry of additions, deletions, and changes to the status of equipment in addition to preparing, and distributing detailed analysis reports. Prepare summary submission of total Major Equipment balances, additions and disposals. Assist in the coordination and completion of the Statewide Major Equipment Physical Inventory. Complete monthly expenditure reviews to capture new capitalizable equipment. Perform reconciliations and analyses of Major Equipment financial information ensuring proper recordation of assets.

Fleet and Minor Equipment – Provide oversight and guidance of VDOT’s internal fixed asset system for fleet and minor equipment. Support the bi-annual physical inventory process for such equipment. Perform reconciliations and analysis ensuring asset additions and disposals are properly recorded and reported within the correct fiscal year.

Real Property Assets – Develop and maintain internal policies and procedures for VDOT’s Fixed Asset Accounting and Control System (FAACS) database. Maintain the VDOT FAACS database performing data entry of additions, deletions and changes to the status of assets. Prepare the summary submission of total real property asset balances, additions and disposals. Assist in the coordination and completion of the Statewide Real Property Physical Inventory.

Construction In Progress (CIP) – Compile work-in-progress information quarterly for multiple divisions to ensure that all increases to CIP projects are correct and that all decreases that reflect completion of projects are properly reflected in the submission of FAACS Real Property Acquisition and Disposal Form.

Summary Submission of Capital Asset Data to DOA – Compile data from all VDOT Capital Asset systems to prepare entries to DOA’s statewide Fixed Asset Accounting and Control System (DOA FAACS). Prepare the FAACS reconciliation, related Summary Entry, and Journal entry to reclassify assets.

Leases – Develop and maintain program methodologies and internal policies and procedures to ensure VDOT’s compliance with GASB 87, Leases. Communicate with VDOT Divisions and Districts and review expenditures to ensure VDOT captures all arrangements that meet the requirements of the accounting standard. Compile lease data and ensure all are properly recorded in the Commonwealth’s central lease accounting system. Monitor and provide oversight for Districts to enter their leases directly to the central reporting system. Provide technical assistance to field staff and interact with DOA staff to resolve lease issues and questions. Maintain statewide lease supporting documentation and other files for auditing purposes.

Subscription-based information technology arrangements (SBITAs) – Develop and maintain program methodologies and internal policies and pr