Executive Assistant

About Intelliguard:

Intelliguard protects patients and hospitals by creating a continuously improving environment of safety around every medication decision through an advanced data platform, interoperable software architecture, and RFID-powered station and cabinets. Ours is a global, data-first company that delivers clinical, supply chain, and regulatory solutions to ensure safety and positive outcomes from supplier to patient.

We continue to expand our product lines and deploy groundbreaking solutions that enable safety across the healthcare supply chain. Join our team of engineers, developers, pharmacy professionals, quality control experts, and commercial team associates as we drive toward breakthroughs every day.

Ours is a history we’re proud of. And our future is one we look forward to. Come join us!

About The Role:

Intelliguard has an excellent opportunity for an Executive Assistant to join our team in Columbus, OH. As an Executive Assistant, you will be responsible for performing a wide range of administrative and office support. The Executive Assistant provides high-level administrative support and aids the executives in facilitating the organization's efficient operation. They manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation. They prioritize emails and phone calls, gather documents to prepare for meetings and keep the executive’s communications organized through streamlining vital information through low-priority items. The Executive Assistant / Office Manager screens all visitors and determines what level of support is required while offering polite, professional customer service.  

What You'll Be Doing:

• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf 
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary 
• Answers phone calls in a polite and professional manner 
• Welcomes visitors and identify the purpose of their visit before directing them to the appropriate individual or department 
• Manages the executive’s calendar, including making appointments and manage sensitive matters with a high level of confidentiality and discretion  
• Performs various clerical tasks utilizing knowledge of office systems and procedures. Types letters, correspondence, reports, and presentations as needed 
• Plans, coordinates, organizes, and help at various company meetings, events, and celebrations 
• Assists and supports executives in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents as necessary 
• Communicates both among the organization and vendors to successfully complete administrative needs as requested 
• Answers questions or inquiries as needed  
• Receives and sorts daily mail, filing appropriate documents accordingly 
• Maintains comprehensive and accurate records  
• Completes additional office related special projects as needed 
• Manages office general filing, scanning to internal shared folders 

We Would Love To Hear From You, If:

• Minimum of three years in administrative assistance,  
• Minimum of two years as an executive administrative assistance in healthcare or related field 
• Strong computer skills, proficient with Microsoft Office, Word, Power Point, and Excel 
• Proven ability to work in a fast paced always changing environment 
• Highly organized, detail oriented and self-motivated 
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment 
• Ability to work independently to meet deadlines 
• Excellent verbal and written communication, and strong interpersonal skills.