HR Receptionist - Field.

Job Contributions and Key Responsibilities:

The HR Receptionist – Field efficiently and effectively provides administrative support to the HR department while delivering excellent customer service to internal employees, external vendors and visitors. The position is responsible for general office administrative support to include providing excellent customer service to any person who comes to the front desk, filing, data entering, and performing other duties as assigned

Job Contributions and Key Responsibilities

• Greet employees, customers, vendors and other visitors at the front desk
• Answer and route incoming phone calls
• Respond to EDD correspondence and requests
• Distribute employee checks, W2’s, Employee Earnings Reports and process employee request forms
• Process employment verifications according to company policy and federal, state, and local regulations
• Maintain record of written warnings
• Audit and enter new hire/rehire paperwork in HRIS and assist in maintaining files
• Order office supplies for HR department
• Manage incoming/outgoing mail to include internal distribution
• Mail/Fax DE 34 reports for all companies.

Other duties as assigned

Knowledge, Skills and Abilities

Knowledge:

• Front desk duties
• Multiple-line phone system
• Proficient using standard office software such as Word, PowerPoint, Excel, Outlook

Skills:

• Excellent interpersonal skills, to including a professional and diplomatic demeanor
• High level of organizational and time management skills
• Demonstrate a sense of urgency and self-starter
• Customer service
• Communicate fluently (verbal, written, listening and presentation) in English and Spanish